Deputy Finance and Administration Manager (EMS Department Deputy Administrator)

Essential Responsibilities and Duties

1.    Participate and contribute to the overall EMS strategy planning and monitoring 

2.    Facilitate the development of an annual overall budget and project/programme budgets 

3.    Provide periodical reports to the Assistant Director regarding financial and operational issues for projects

4.    Monitor all EMS budgets and support the project/programme managers in monitoring and reporting on the budget 

5.    Oversee the EMS equipment management system 

6.    Oversee the IT & Telecommunications functions in EMS 

7.    Oversee Fleet Management and optimization in EMS 

8.    Manage all procurement for EMS in coordination with the LRC procurement department 

9.    Control and monitor the operations and project expenditures and cash flows

10.  Assist the administrator in collecting and analyzing operational and financial data from within EMS department in order to produce detailed reports and cost analysis 

11.  Provide input osn partnership/funding agreements and ensure that terms are respected 

12.  Propose, design and implement financial management policies and procedures

13.  Follow-up on accounts payable and payments with the main Accounting and Finance Department (LRC HQ)

14.  Follow-up on pending procurement orders

15.  Assist in the preparation of periodic operational financial and narrative reports for partners

16.  Coordinate with funding partners and provide support and information as needed 

17.  Join the Assistant Director for Administration in regular meetings with the admin team and follow-up on assigned tasks with relevant staff related to Finance, Equipment, IT, Telecoms, or Fleet

18.  Support and replace the Assistant Director in managing the Administration team as required