Executive Assistant

Purpose:  The Executive Secretary provides both clerical and secretarial/administrative support to the Secretary General (SG) in order to ensure that operations throughout the organization are conducted in an effective and efficient manner.  Key responsibilities Manage the daily operations of the LRC SG office and provide assistance and support to the SG in administrative duties and requests Organise and maintain the SG’s schedule; plan meetings, conferences and appointments Ensure all outgoing correspondences, memos, reports and mails are written, proof-read, checked and dispatched in a professional manner Prepare high level memos and emails for the SG Analyse and summarize key documents for the SG including incoming mail Prepare and monitor the SG’s office annual budget Attend meetings, record and dispatch minutes accordingly along with follow up on actions Develop and maintain a data management system, organise and store hardcopies, documents, and computer-based information Provide word-processing and secretarial support, prepare and edit correspondence, reports, and presentations Perform research, collect data, prepare reports and presentations for the SG Supervise the SG office staff: secretary and liaison officer to the Movement Partners Respond to public inquiries, redirect requests and complaints to the appropriate person Plan and organize special events and activities, handle invitations, catering and logistics   qualifications Bachelor’s degree in business administration Proficient in the use of Microsoft Office tools Fluent written, spoken and read Arabic, English and French A minimum of 8 years of administrative experience as office manager and/or executive assistant to a senior manager Advanced organizational knowledge Ability to work long hours