Finance & Administrative Officer for Jounieh branch ($159 paid in fresh dollars and $1,433 paid in Lollars)

Main Role

The Branch Finance & Administrative Officer ensures effective and timely financial management of the branch, which includes Budgeting, Reporting and Accounting. He/She also assists the Head of branch / Branch Administrative Board in administrative tasks including logistics related to the branch.

Essential Responsibilities and Duties

Finance

• Responsible for the implementation and management of branch financial activities.
• Ensure compliancy to LRC Finance Rules and Regulations, as well as, to internal control procedures for all financial activities and transactions.
• Maintenance of general accounts and office financial control records, including cash flow statements.
• Advise and assist the board in budget preparations and revisions.
• Plan properly expenditure tracking of financial resources, in accordance with LRC’s financial regulations and rules.
• Responsible for the closure of monthly reports.

Accounting

• Responsible of the day-to-day management of the branch accounting electronic system and finances allocated to the branch activities, programs & projects. Make routine payments, financial accounting, financial reporting and budgeting.
• Prepare accounting transactions in an accurate and timely manner.
• Reconcile the bank and cash accounts on monthly basis.
• Investigate any discrepancies resulting from bank accounts reconciliation and communicate results to HQ Finance.
• Perform data entry on the Finance system as required.
• Provide the Finance team in HQ with any required information as requested.
• Perform sufficient controls to ensure accuracy and completeness of the branch’s revenues
• Participate in inventory counts on periodic basis.
• Follow-up on outstanding payments.
• Prepare the depreciation calculation and computation in order to ensure that it was properly done and booked on the General Ledger.
• Reconcile the Society’s accounts with suppliers’ accounts on a regular basis; investigate any resulting discrepancies and communicate results to the Finance Director.
• File supporting documents.
• Implement internal accounting controls designed to safeguard the assets of the Branch and ensure the validity and accuracy of the Branch’s financial information.
• Assist the Head of Branch and Treasurer in any required financial information.
• Send, based on a pre-agreed schedule, the supporting documents to HQ for posting.

Administration

• Day to day management of personnel and administration to support the branch. This includes personnel contracts, salaries and allowances, employee leaves, documents preparation and filing. 
• Maintain a reference filing system for hard copy registry and electronic filing on the branch server.
• Prepare periodic Leave Plan for employees, and attendance sheets for branch staff and maintain leave records of all staff.
• Prepare all branch correspondences, minutes of meetings, emails, official letters, invitation cards, etc.

Logistics

• Responsible for the procurement, storage, accounting and maintenance of equipment and material to support the branch’s operations.
• Responsible for the control and maintenance of facilities controlled or used by the branch, which would include office facilities, warehouses, building, vehicles, and specific activities will include to.
• Follow up procurement system and procedures for equipment, supplies and services to support the branch’s activities in accordance with LRC procurement regulations & procedures.
• Keep a record of all Purchase Orders (POs).

Function Specific Experience

• Experience in preparing budgets, cash flow statements, financial reports and financial plans
• Experience with handling administrative assignments
• Ability to monitor budgets and plans
• Excellent networking and facilitation skills
• Full proficiency in Microsoft Office and advanced proficiency in excel
• Knowledge and experience of accounting software package

Industry Related Experience

• Experience in similar volunteer-based organizations or humanitarian organizations is preferred