Finance and Administration Officer for Austrian Red Cross Lebanon office

Main Role

The Finance and Admin Officer will report to the Austrian Red Cross (AutRC) Head of Office to Lebanon and will be based in the Austrian Red Cross Office in Beirut. She/He will be responsible for general administration and financial matters related to the AutRC Lebanon Office and support the Head of Office in the management, administration and logistics related to the AutRC presence in Lebanon as well as the relationship and interaction with the Lebanese Red Cross (LRC).

Finance

Support the LRC in achieving high quality and timely financial reports as required by back-donors.

Prepare financial reports of all projects according to AutRC requirements on quarterly basis and at request.

Prepare cash requests with bank/cash reconciliation and supporting documents.

Book project and AutRC Office expenditures in AutRC accounting software, and ensure correct budget coding.

Ensure that supporting documentation is compliant with the organization and donor requirements and provide sufficient translation to English.

Archive (soft/hard copies) all supportive documentation in line with AutRC filing system.

Manage payments and petty cash of the AutRC Office including ensuring that all transactions are correctly authorized and fully documented.

Responsible for procurement, commissioning and timely execution of audits related to AutRC projects in close coordination with the LRC, including preparation of audit ToR, contract agreements and documentation required for auditors as well as facilitation of cooperation between auditor, LRC and AutRC HQ and reviewing of draft reports.

Administration and project assistance

Support the Head of Office (HoO) in the overall monitoring, coordination and implementation of AutRC projects in Lebanon. Follow up on operational issues as requested by HoO.

Maintain full procurement/liability documentation, contracts, warranties, etc.

Assist with occasional management of visitors (visa, hotels, transportation).

Support the Office with general tasks to enable the Office’s daily running.

Duties applicable to All Staff:

1.         Abide by and work in accordance with the Red Cross and Red Crescent Principles as well as the Red Cross Staff Code of Conduct.

2.         Perform any other work related duties and responsibilities assigned by line manager.

3.         Perform duties independently and take responsibility for the assigned.