Procurement Officer

Main Role Provide an effective and timely procurement service for LRC Departments and PNSs, to ensure that all purchases represent the best value for LRC, and best use of donors’ funds.  Support the integrity, effectiveness and efficiency of the LRC Procurement process, and that it remains audit ready at all times. Develop strong, open and reliable relationships with existing and potential suppliers to maximize the value they contribute to LRC. Operational Roles and Responsibilities Work with the procurement manager to actively participate in LRCS and PNS programme planning, providing technical advice and support on procurement considerations, including best practice, procedures and systems and budgetary planning. Understand the supply-chain needs of user departments and partners and align procurement efforts accordingly. Maintain Procurement Processes which meet all IFRC standards, as well as Lebanese and international financial, legal and business requirements, , from initial user enquiry through to delivery as agreed at specified point of handover according to specific supply chain design. Rigorously operate the LRCS procurement financial authorization levels to determine the procurement process to be used. Manage specific Tendering efforts in accordance with the Procurement Process ensuring that sufficient time is built in to complete the work effectively, including all quality evaluation activities, and full Competitive Bid Analysis (CBA) as determined by the value of the Tender, and using approved selection criteria for each Tender. Work with users and other members of the Logistics Department to ensure supplies are delivered on time, as and where required. Manage and coordinate negotiations with all interested parties, including contract disputes and claims. Support with the Procurement manager and LRCS Finance Dept, the design, development, implementation and use of an LRCS-wide Procurement / Tender Management system to promote effective, efficient and fully auditable operation of the procurement and supply process both internally and with suppliers. Ensure complete and accurate records are assembled and maintained for all procurement transactions (hardcopy and / or softcopy as appropriate), keeping them audit-ready at all times. Establish and maintain a register of pre-qualified ‘approved’ suppliers within specific commodity areas, keeping abreast of market developments, and ensuring that both existing and new potential suppliers are dealt with fairly and equitably.  Maximize the supplier base for LRCS.  Develop strong and open relationships with these suppliers. 11. Establish and maintain supplier performance measurements and targets based on their contractual agreements.  Take action with suppliers whose performance fails to meet the required standards, and operate a clear policy of contract termination (including claiming liquidated damages where necessary) for suppliers which fail to improve after suitable warnings. 12. Ensure that Request for Purchase (RFP) Requisitions are only issued when accompanied by (i) Finance Department approval and (ii) full and detailed specifications provided by the User. For specific products where technical expertise within LRCS is not sufficient to specify and / or assess suppliers’ offerings, be ready to engage suitable technical specialist, engineers, project managers, inspection companies etc. to ensure best value is obtained for LRCS. 13. Provide appropriate support to other Department managers, staff and volunteers in the effective use of the procurement process. 14. Perform other tasks related to the procurement function as requested by the procurement manager