Program Officer for the Psychosocial (PSS) Program

Main Role

The Psychosocial (PSS) Program Officer is responsible of the general administration and financial matters related to the PSS Program at the Lebanese Red Cross.

He/she is responsible of keeping track of the PSS & protection program implementation.

Key Tasks and Responsibilities

Program Management (50%)

1. Support in the successful implementation of PSS & Protection, including financial and narrative reporting;
2. Prepare project/program related documents and reports, and support in the preparation of project proposals as requested. Support in the development and maintenance of appropriate project management tools as requested;
3. Support in the monitoring and evaluation of the projects/programs through field visits as well as in preparation/analyses of M&E and tracking tools. Contribute in the project assessment process through recruiting of consultant, reviewing and validating deliverables, preparing terms of reference, etc.).
4. Monitor program activities through filed visits when needed.
5. Prepare PSS country briefing notes and other ad hoc documents as requested.
6. Identify key issues or potential challenges of PSS & protection as well as support in the developing of recommendations and proposing a way forward.

Administration/Budget Management (50%)

7. Monitor LRC PSS projects’ budget and financial expenditures and maintain a proper record of approved project budgets and their revisions;
8. Assist in preparing PSS & Protection proposals for budget revisions;
9. Analyse PSS & Protection financial reports, check and translate partners’ accounting documents (e.g. invoices, contracts, etc.) if required
10. Support in the financial planning, budgeting and forecasting processes regarding the PSS & protection program;
11. Collect, register and maintain all information related to the PSS program activities.
12. Maintain PSS & protection program filing system and prepare routine correspondence and memoranda;
13. Prepare the agenda, arrange field visits, appointments and meetings both internally and externally related to the project activities and prepare the minutes of meeting;
14. Advise and assist international visitors and national consultants during their missions; may require booking hotels, taxis and perform other related administrative tasks for visitors;
15. Assist in the preparation of PSS & protection funds requests;
16. Draft Memoranda of Understanding (MoUs) and other contractual documents;
17. Undertake other financial and administrative tasks on an ad hoc basis;
18. Perform translations as required;
19. Arrange procurement of office equipment and supplies, and maintain records over project equipment inventory;
20. Follow up on office administration issues (e.g. payments for stationary, hotel, trainings);

Function Specific Experience

• Experience in financial reporting
• Experience in narrative reporting
• Relevant financial management, accounting and administration experience
• Previous experience in PSS is a plus
• Good knowledge in M&E, performance improvement and quality
• Experience in Project Cycle Management is an asset

Industry Related Experience               

• Experience in similar volunteer-based organizations or humanitarian organizations is an advantage
• Valid driving license