HR Officer

The Human Resources Officer is responsible for human resources related activities that include

1. Recruitment and Selection:

• Maintain up-to-date recruitment progress reports, talent database, and all related staffing communication.
• Process all recruitment requests in an effective and timely manner.
• Work with the management to improve recruitment in ways to minimize future faculty personnel problems and turnover.
• Manage orientation programs for staff and also present HR policies and procedures;

2. Human Resource Information System:

• Monitor timely updates of personnel records (personal details, position, salary, appraisal outcomes, leave records, training, and awards).
• Liaise with the programs to understand all necessary aspects and needs of HR, and are updated on any new policies/procedures.

3. Compensation and Benefits:

• Assist the finance department in payroll administration by providing input with respect to attendance, special payments, NSSF, etc.
• Provide information to all employees regarding their entitlements.

4. Training and Development:

• Continuous identification of training needs of the staff.
• Organize appropriate training programs for employees and follow up on all training activities and make suggestions for deployment to enhance the utility of the human capital.

6. Employee Relations:

• Handle complaints, disputes, and grievances of all employees.
• Foster a conducive working environment through employee relations activities and communication.
• Conduct exit interviews with employees leaving and provide feedback to their supervisors.

7. Rules and Regulations:

• Review the HR Manual on a regular basis and update it with any new policies and procedures as per the law of the country, and communicate to employees.
• Maintain awareness and knowledge of the latest HR developments, and communicate to relevant employees.

8. Reporting:

• The Human Resources officer reports to the programs manager or in his/her absence the Executive Director.

9. Support in the performance system:

• In direct coordination with the programs manager, advising on disciplinary and employee performance problems.

Skills, Competencies, and Qualifications:

• 2+ years in an advanced HR role.
• Efficient organizational skills.
• The ability to form working relationships with people at all levels.
• Team working and interpersonal skills.
• Diplomacy and the ability to deal with situations that are stressful to others.
• Meticulous attention to details.
• Numeracy.
• Excellent communication skills.
• Strong working knowledge of Microsoft Office.
• Fluency in verbal and written English language.
• Belief in LUPD’s mission and vision.
• Respect for PSEA Policy.