RDFL_Consultancy to Review and Update Financial Management Policies and develop additional policies

The objective of this consultancy is to:

• Review the existing financial management policies and procedures.
• Identify strengths, weaknesses, and gaps in alignment with donor regulations, international best practices, and local legal frameworks.
• Develop comprehensive, updated financial management policies, including:
  • • Budgeting and budget monitoring.
    • Internal controls and segregation of duties.
    • Grant and donor fund management.
    • Cash and bank management.
    • Staff advances, travel, and per diem.
    • Financial Reporting
    • Audit and compliance.
    • Financial documentation and archiving and separate, dedicated policies for:
• • Procurement.
  • Asset Management.
  • Anti-Bribery.
  • Fraud Prevention and Response Policy.
  • Conflict of Interest Policy.

The objective of this consultancy is to:

• Review the existing financial management policies and procedures.
• Identify strengths, weaknesses, and gaps in alignment with donor regulations, international best practices, and local legal frameworks.
• Develop comprehensive, updated financial management policies, including:
  • • Budgeting and budget monitoring.
    • Internal controls and segregation of duties.
    • Grant and donor fund management.
    • Cash and bank management.
    • Staff advances, travel, and per diem.
    • Financial Reporting
    • Audit and compliance.
    • Financial documentation and archiving and separate, dedicated policies for:
• • Procurement.
  • Asset Management.
  • Anti-Bribery.
  • Fraud Prevention and Response Policy.
  • Conflict of Interest Policy.

3. Scope of Work

The consultant will undertake the following tasks:

Phase 1: Review and Assessment

• Conduct a thorough review of existing financial management policies and procedures.
• Benchmark current practices against donor requirements, local legislation, and international standards.
• Consult with management and finance staff to identify practical gaps and challenges in implementation.

Phase 2: Policy Development and Strengthening

• Update and expand the existing financial management policy framework.
• Draft and present stand-alone policies for the areas mentioned above.
• Ensure that all policies are practical, clear, and suitable for immediate adoption by staff.
• Integrate internal control mechanisms and accountability measures throughout the policies.

Phase 3: Validation and Capacity Building

• Present draft policies to management and relevant teams for feedback.
• Revise and finalize policies based on inputs received.
• Develop a brief induction/training module to orient staff on the updated and new policies.

4. Deliverables

The consultant will provide:

1. Inception report with methodology, workplan, and timeline.
2. Gap analysis report on existing financial management policies.
3. Draft versions of updated financial management policies and new stand-alone policies.
4. Finalized, comprehensive set of policies incorporating feedback.
5. Training/induction materials for staff on the new and updated policies.

5. Duration of Assignment

The consultancy is expected to take two months, starting from [10/10/2025] and concluding no later than [10/12/2025].

6. Reporting and Coordination

The consultant will report directly to the Head of Finance and will work closely with the finance, operations, and program teams.

7. Consultant Qualifications

• Advanced degree in Finance, Accounting, Business Administration, or related field.
• At least 7 years of experience in financial management, auditing, or policy development with NGOs/INGOs.
• Demonstrated experience in developing financial and compliance policies, particularly in procurement, asset management, anti-bribery and fraud.
• Strong knowledge of international donor compliance requirements (EU, USAID, UN, etc.) and local legal frameworks.
• Excellent analytical, writing, and facilitation skills.
• Fluency in English and Arabic.