Finance Assistant

1.Purpose of the Role

The Finance Assistant will support financial operations by ensuring accurate collection, verification, and filing of all financial supporting documents from project coordinators. The role includes reviewing invoices and payments, managing cash for project-related distributions and transportation, reconciling cash balances with project coordinators, and assisting the Finance Manager and Finance Officer in closing and reporting financial documentation to donors.

2. Key Responsibilities

A. Financial Documentation & Verification

• Receive and review all financial supporting documents from project coordinators.
• Verify the accuracy, completeness, and compliance of invoices, receipts, and payment records.
• Ensure that all supporting documents are properly approved and aligned with financial policies.
• Maintain an organized filing system for financial records.

B. Cash Handling & Reconciliation

• Manage cash distribution and transportation expenses related to project activities.
• Conduct monthly cash reconciliations with project coordinators and report discrepancies.

C. Financial Reporting & Support

• Assist the Finance Manager and Finance Officer in closing monthly financial records.
• Ensure all financial supporting documents are ready for reporting to donors.
• Support the preparation of financial reports by providing accurate and timely data.
• Assist in internal and external audits by providing necessary financial documentations.

3. Required Qualifications & Experience

• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• At least 2 years of experience in financial administration, cash handling, or accounting.
• Strong knowledge of financial procedures, document verification, and reconciliations.
• High attention to detail and accuracy.
• Strong organizational and communication skills.
• Ability to work under pressure and meet deadlines.
• Ability to handle confidential financial data responsibly.