Project Administrative Assistant

I. INTRODUCTION
 

Project Background Information

The Lebanon Reforestation Initiative (LRI) is a Lebanese NGO registered at the Ministry of Interior and Municipalities under no. 1186 on 18 June 2014 and had started as a project launched in 2010 by the United States Forest Service (USFS) Office of International Programs (IP) through the support and funding of the United States Agency for International Development (USAID).
LRI is currently planning to start the implementation of the “Supporting Livelihoods through Forestry-SLF” project with the World Food Programme (WFP) in several regions of Lebanon, with the overall objective of “Increasing the access of targeted vulnerable Syrian refugees and vulnerable Lebanese people to employment and income through a participatory approach to a sustainable management of natural resources and enhanced climate adaptation practices”.

II. PURPOSE OF THE POSITION

LRI seeks a full-time Project Administrative Assistant for the project for the period of Six months starting July 1st, 2022, till December 31, 2022. The Project Administrative Assistant at the Lebanon Reforestation Initiative (LRI) is responsible for the project’s administrative procedures. S/he applies Project Administrative Assistant principals and procedures, provides accurate and timely information to the Project Manager and Project Coordinator, and ensures administrative procedures.

The Project Administrative Assistant is expected to perform the following duties:

• Receive, compile, and verify attendance booklets on daily basis before sharing with the data entry team
• Receive, compile, and verify on-site pictures on daily basis before sharing with the data entry team
• Receive, compile, and verify the field officers monitoring sheets
• Receive, compile, and verify all delivery notes
• Receive, compile, and monitor the project’s activities and achieved targets (implemented activities, participants targets, women engagement, Syrian engagement, …)
• Assist in the preparation of the MoU(s), addendum(s) and handover document(s)
• Assist in the preparation of the attendance booklets, participants name tags, and required papers to be signed
• Scan and file all project documents
• Update the project’s data on the shared on daily basis
• Prepare the project’s social media posts

III. REQUIREMENTS

The Project Administrative Assistant should possess the following competencies, skills, and experience:

• BA in Business Administration, Economics, MIS or any related field. Environmental or agriculture background is a plus
• 1-2 years of experience in data analysis, monitoring, and entry
• Experience working under pressure and meeting tight deadlines
• Showing close attention to details, accuracy, consistency, and excellent concentration during work
• Experience in donor’s policies and regulations
• Strong analytical, communication and inter-personal skills
• Excellent reporting and presentation skills
• Fluency in both written and spoken English and Arabic