Videographer

                                                 

          LEBANON REFORESTATION INITIATIVE (LRI)         

REQUEST FOR PROPOSAL

 

Videographer and Production of short videos and documentaries

(RFP/18-05)

 

         

RFP Release Date:                                    

March 14,2018

Performance Period:                                 

March 26, 2018 – March 26, 2019

Proposal Submission Deadline:                 

March 20, 2018

Question/ Inquiry Submission Deadline:  

March 16, 2018

 

 

 

 

 

 

 

 

 

 

 

 

Table of Contents

I.        Introduction. 3

A. Organization Background. 3

II.       Purpose. 3

A. Scope of Work. 3

B.  Deliverables. 4

III.      CONTRACT MECHANISM & TERMS OF PAYMENT. 5

IV.     PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS. 5

A. Instructions for Proposal Preparation. 5

1.       Capability and Technical Experience Statement 5

2.       Cost Proposal 5

3.       References. 6

B.  Instructions for Submission of Proposal 6

V.      CRITERIA FOR EVALUATION.. 7

VI.     SOLICITATION PROCESS. 7

VII.    TERMS AND CONDITIONS. 7

A. Late Submissions. 7

B.  Modification of RFP Requirements. 7

C.  Withdrawals of Proposals. 8

D. Right of Negotiation and Acceptance of Proposal 8

E.  Validity of Proposal 8

F.  Minimum Offeror Qualifications. 8

G. Intellectual Property Rights. 9

VIII.   ATTACHMENTS. 9

APPENDIX A. Technical Proposal Submission Sheet 10

 

Introduction

A.Organization Background

The Lebanon Reforestation Initiative (LRI) is a Lebanese NGO registered at the Ministry of Interior and Municipalities under no. 1186 on 18 June 2014 and had started as a project launched in 2010 by the United States Forest Service (USFS) Office of International Programs (IP) through the support and funding of the United States Agency for International Development (USAID).

LRI is currently implementing 3 projects, the USAID-funded LRI project that consists of 8 components: An outplanting component, a nursery component, a community engagement component, a mapping component, a quarry restoration component, a Firewise component, a private sector engagement component and a climate change component; the I-DVOCATE project funded by USAID through BALADI CAP, and a short-term WFP project on reforestation and forest management under their livelihoods programme.

I.Purpose

The purpose of this RFP is to contract with an esteemed videographer that would support LRI in achieving its communication objectives

• Enhancing LRI’s awareness
• Reaching out and engaging its target audience
• Engaging effectively with stakeholders
• Promoting effectively the NGO’s work in the public and donors’ eyes
• Attracting more donors

A.Scope of Work

The Videographer/Editor will support LRI in filming identified activities/workshops/conferences and events and use the footage to edit them and produce short videos when needed. The videographer/Editor will be briefed by LRI’s communication and outreach specialist before any event and will be taking his footages accordingly.  Title of the video, subtitles, captions, voice over script will be shared with the videographer before any event and the videographer/editor will have to share different voice over samples to be chosen by LRI and be used in all their future productions. After sharing a draft of the video, the videographer/Editor might need to do minor changes in the footages as per LRI’s and the donor’s feedback. After finalizing the video, the videographer will have to share the HR video with LRI.

B.Deliverables

1. Around 30 filming days (footages from filming should be shared with LRI) (Microphone will be needed all filming days and a drone will be requested as per the demand)
2. Around 12 short videos (up to 3 mins max) to be produced (including voice over, subtitles, graphics, sound, etc…)
3. One potential TVC to be produced that will include (Story board, scouting, filming, editing, sound, graphics, voice over,etc…)

II.CONTRACT MECHANISM & TERMS OF PAYMENT

LRI anticipates issuing a service agreement to the Service provider.

 

III.PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

A.Instructions for Proposal Preparation

The selection committee will evaluate the Offerors based upon their written technical and cost proposals. Each section will be evaluated according to the criteria for evaluations in Section V. Offerors are expected to examine the specifications and all instructions in the RFP. Failure to do so is at the Offeror’s risk. Interested Offerors must provide the following:

1.Capability and Technical Experience Statement

Demonstrate capabilities and technical experience by providing the following: (Illustrative only; insert detail and page numbers for any item selected [see instructions])

1. Resume

2. Cover Letter

3. Examples of Previous work

 

2.Cost Proposal 

Offerors will submit a proposed budget with their proposals in a separate, sealed envelope (or separate file, if submitting via email) labeled “Budget Proposal.” The proposed budget will have sufficient detail to allow evaluation of elements of costs proposed. Budgets should be submitted in US Dollars or LBP; please label your budget with the name of the currency. (the organization) reserves the right to request any additional information to support detailed cost and price.

 

3.References

Please include three client references and contact information. References should have worked with your organization within the past two years in connection with the countries or regions (and if possible, subject matter) applicable to this RFP.  

 

B.Instructions for Submission of Proposal

1. The technical and price proposals shall be separately bound and identified as such (or sent via email). Each volume shall be clearly identified with the RFP number and the Offeror’s name.

 

All responses to this RFP must be received no later than to:

 

Lebanon Reforestation Initiative

Hazmieh, Ilham Said Freiha, Hazmieh Square, 4th floor

Attention:

Joelle Salameh

Email:

jsalameh@lri-lb.org

 

Faxed offers are not acceptable.

 

1. All inquiries and requests for information regarding this RFP must be submitted by email to the following individuals no later than the question/inquiry submission deadline on the cover page of this RFP.  Reference the RFP number in all questions/inquiries. 

 

Contractual

Technical

Name:

Joelle Salameh

Email:

jsalameh@lri-lb.org

 

1. Lebanon Reforestation Initiative will not compensate Offerors for their preparation of responses to this RFP.

IV.CRITERIA FOR EVALUATION

LRI will evaluate proposals based on a best-value determination; Offerors should submit their most competitive price proposal. Proposals will be evaluated using the following criteria:

• Price – 20%
• Impactful Portfolio/previous references – 20%
• Speed of delivery – 30%
• Previous experience – 20%
• Reputation in the market – 10%

                       

The evaluation committee will review the technical proposal based upon the technical criteria listed above.  The cost proposals will be reviewed to ensure they are complete and free of computational errors. The committee will also assess the reasonableness of costs and the cost-effectiveness of the budget, and will determine whether the costs reflect a clear understanding of project requirements. A contract will be offered to the responsible Service Provider whose proposal follows the RFP instructions and is judged to be the most advantageous to LRI. 

 

V.SOLICITATION PROCESS

Once the RFP is released, the Offerors must prepare a formal proposal to be sent to the contact person at LRI as indicated in Section IV (b) (1).  The submitted proposals will be reviewed against the criteria for evaluation defined in Section V above and rated on their ability to satisfy the requirements stated in this RFP document.  A preferred service provider will be chosen and formally notified.  A formal contract will be negotiated with the selected service provider and, if endorsed, the Offeror will begin work on the project. 

 

VI.TERMS AND CONDITIONS

A.Late Submissions

Proposals received after the submission deadline stated in the cover page of this RFP may not be considered. Offerors will be held responsible for ensuring their quotations are received according to the instructions stated herein. A late offer will be considered if the cause was attributable to LRI or its employees/agents, or if it is in the best interest of LRI.

 

B.Modification of RFP Requirements

LRI retains the right to terminate the RFP or modify the requirements upon notification to Offerors. 

C.Withdrawals of Proposals

Proposals may be withdrawn by written notice via email at any time before award. Proposals may be withdrawn in person by an Offeror or authorized representative, if the representative’s identity is made known and the representative signs a receipt for the proposal before award.

 

D.Right of Negotiation and Acceptance of Proposal

This RFP represents a definition of requirements and is an invitation for submission of proposals. LRI reserves the right to fund/award any or none of the submitted proposals. No commitment is made, either expressed or implied, to compensate Offerors for costs incurred in the preparation and submission of their proposal.

 

LRI may reject any proposal that is nonresponsive. A responsive proposal is one that complies with all terms and conditions of the RFP. A proposal must be complete, signed by an authorized signatory, and delivered no later than the submission time and date indicated on the cover sheet of this RFP. LRI may reserve the right to waive any minor discrepancies in a proposal. 

 

LRI reserves the right to issue an award based on the initial evaluation of proposals without discussion. LRI also reserves the right to enter into best and final negotiations with any responsive Offerors for all or part of the proposed scope. 

 

E.Validity of Proposal

Proposals submitted shall remain open for acceptance for 60 days from the last date specified for receipt of proposals. This includes, but is not limited to, pricing, terms and conditions, service levels, and all other information. If your organization is awarded the contract, all information in the RFP and negotiation process is contractually binding.

 

F.Minimum Offeror Qualifications

Offerors submitting proposals must (1) be officially licensed to do such business in Lebanon, (2) be able to receive USAID funds and (3) not have been identified as a terrorist. In addition, Offeror may be required to provide the following information:

• Documentation to verify licensure (e.g., tax id, registration certificate, etc.)
• Demonstration of adequate management to perform the contract
• Satisfactory records of performance history, integrity and business ethics

 

G.Intellectual Property Rights

All tangible or intangible property created or acquired under this contract shall be the exclusive property of LRI and the donor. The term “property” includes all data and reports associated with this engagement. Reference is made to Sections 12 and 13 in the business terms and conditions attached in Appendix A.

 

VII.ATTACHMENTS

Appendix A: Technical Proposal Submission Sheet

APPENDIX A. Technical Proposal Submission Sheet

(Complete this form with all the requested details and submit it as the first page of your technical proposal, with the documents requested above attached. Ensure that your proposal is authorized in the signature block below. A signature and authorization on this form will confirm that the terms and conditions of this RFP prevail over any attachments. If your proposal is not authorized, it may be rejected.)

 

Date of Technical Proposal:

 

RFP Number:

 

RFP Title:

 

 

We offer to provide the goods/services described in the Scope of Work, in accordance with the terms and conditions stated in Request for Proposal referenced above. We confirm that we are eligible to participate in public procurement and meet the eligibility criteria specified.

 

The validity period of our proposal is ____ days/weeks/months from the time and date of the submission deadline.