Administrative Officer

- Welcome guests and answer the phone and provide guidance for external and internal communication.- Assist the Operational Management (OM) in filing and archiving system of hard copies and electronic copies;- Develop and monitor a correspondence system with reference structure;- Monitor a backup system;- Prepare documents to be sent from the LebRelief office;- Translate documents (English-Arabic and vice versa) when needs arise;- Interpret (English-Arabic and vice versa) in internal and external meetings when needs arise;- Supervise the IT management in the office (internet, back up, anti-virus, equipment maintenance…);  - Assist the OM in follow-up checklists of office license, visa, passports, work permit;- Support the OM in organization of special events e.g. seminars, workshops, retreat...  - Organize and supervise the maintenance of working stations and office space (library, meeting hall, public area, storeroom…).- Take meeting minutes