Administrative Officer

Responsibilities:

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering and purchase office supplies.

Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.

Maintain projects’ calendar. Schedule appointments, in-house and external events;

Maintain and update procurement records and generate reports on procurement and contract activity to meet organizational compliance requirements and provide access to procurement information;

Assis the Finance manager in preparing payments lists and documentation for Financial report;

Conduct other tasks assigned by the Manager when needed;

Prepare documents to be sent from the LebRelief office;

Assist the OM in follow-up checklists of office license, visa, passports, work permit;

Support the OM in organization of special events e.g. seminars, workshops, retreat;

Organize and supervise the maintenance of working stations and office space (library, meeting hall, public area, storeroom…);

Attend and record internal meetings.

Requirements:

Minimum 2 years of professional experience

Strong interpersonal, communication and presentation skills

Excellent computer skills & Microsoft Office proficiency