Programme Officer

Reports to: Syria Programme Manager

Duration: February 2021 until September 2021
Location: Beirut, Lebanon

Hours:Full-time, 40 Hours per week

Functions/Key Deliverables Expected:
The Programme Officer will perform duties and responsibilities in accordance with the responsibilities outlined below:
▪ Support programme implementation by for example, organizing events and regular workshops and panels related to programme activities, undertaking ad hoc research and drafting, and communicating with external partners and stakeholders;
▪ Provide administrative support to LAW programme staff and wider team members, such as consultants, implementing partners and programme lawyers, by liaising regularly with LAW Finance and Human Resources (HR), undertaking and overseeing tasks as part of internal and external admin processes, and devising mission schedules.

Programmatic:
▪ Act as administrative focal point for programme lawyers and partner organizations, including providing guidance on administrative duties such as invoicing and setting up meetings;
▪ Contribute to drafting reports by undertaking ad hoc research and analysis work;
▪ Provide information on the programme and refer to appropriate internal and external service providers with supervision from Programme Manager;
▪ Organize and take notes of meetings with human rights advocacy groups and documenters, including women’s groups and LGBTQI organizations;
▪ Assist with the organization of events intended to connect survivors and survivors’ associations with relevant justice mechanisms; and
▪ Organize advanced and intensive training courses.

Administrative:

• Undertake financial and administrative duties related to the running of the programme under direction of Programme Manager, such as procurement and financial compliance processes, assisting with recruitment and human resources, banking duties, maintaining office supplies, managing diaries, and handling correspondence;
• Liaise regularly with LAW Headquarters, Human Resources, and Finance, to ensure that administrative procedures are being followed accurately, kept under review and up-to-date, and disseminated to programme team;
• Take ownership of individual workplan and internal administrative calendar to ensure progress is being made towards programme goals and key deadlines are being met with respect to Finance and/or HR requirements;
• Attend and contribute to meetings with partners and key stakeholders;
• Contribute to drafting and preparing financial reporting; and
• Assist with the planning of missions, including organizing flights and accommodation, security personnel and equipment, and preparing mission schedule based on programme objectives.