Finance and Administration Associate

Finance

• Prepare and review Project financial documents for accuracy and send end-of-month financial reports to HQ Finance team.
• Scan all hard copy documents and send to HQ for review each month.
• Maintain all project financial records and prepare transfer requests.
• Monitor project expenses according to LWR’s field office budget.
• Prepare documentation and payments for payroll.
• Manage disbursement of Project petty cash, in consultation with the COP.
• Serve as liaison with Country staff to ensure all project expenses are included in LWR’s overall project accounting.

Administrative / Human Resources / Logistics

• Responsible for assisting the project staff with all aspects of travel planning and logistics for flights as directed by the Program Director.
• Meet with vendors to seek quotes and view merchandise quality needed for project procurement and purchases orders in accordance with donor and LWR regulations.
• Maintain database of suppliers frequently used by project;
• Maintain and update project contact list for donors, Partners and project staff.
• Prepare Purchase Orders for project as needed following approval by the Program Director.
• Type letters and memorandums for project business and office needs.
• Scan, file and translate key project documents as requested by the Program Director.
• Maintain all Project HR files in accordance with LWR HQ HR policies and donor protocols.
• Maintain adequate office supplies for the project office at all times.
• Manage the project inventory tracking and equipment issuance, per donor protocols.
• Take and prepare meeting minutes and circulate to relevant personnel.
• Maintain project program files in an organized and confidential manner as directed by the Program Director.
• Other duties as assigned.

Qualifications

• Typically requires a bachelor’s degree and a minimum of 2 to 3 years of experience inadministrative, financial, or human resources roles.
• Experience working with USG donors or other international development organizations.
• Bachelor’s degree in administration and/or finance from an accredited university/institution.
• Verbal and written fluency in English and at least one local language required.
• Computer literate with significant experience in Excel and Word; PowerPoint knowledge highly desired. Knowledge of QuickBooks or other accounting software strongly preferred.