Procurement / Logistics officer

DUTIES/RESPONSIBILITIES:

• Work with the project team to identify goods and services needed and schedule necessary procurement for project activities.
• Apply LWR existing procurement policies and procedures, and ensure that the project team receives uninterrupted supplies and services at local market competitive costs within budget plan.
• Plan, organize and lead the bid solicitation process including drafting and issuing RFQ, RFP, RFI, tenders, developing bid evaluation criteria and guiding clients on processes involved.
• Call for and oversee selection committees to review applications and select vendors – s/he ensures the integrity of the competitive process, facilitates bidder debriefings where necessary, and exercises appropriate judgment and tact while ensuring to protect confidential information.
• Prepare service delivery contracts and purchase orders for all acquisition needs.
• Maintain procurement files including all relevant documentation and vendor tracking system – s/he will maintain all the relevant information concerning the organization’s suppliers. It is the responsibility of the Procurement / Logistics Officer to ensure that the department has all important suppliers’ details, such as the suppliers’ qualifications, delivery times, potential development and products.
• Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract – this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project always continues to receive uninterrupted services.
• Work closely with the Finance team to ensure execution of payment terms outlined in the purchase orders and contracts – the Procurement / Logistics Officer will be responsible for follow through on all procurement and acquisition contractual obligations.  In coordination with project team, s/he reviews and approves invoices prior to forwarding them to finance for payment processing, resolves any problems that arise, performs post contract evaluations ensuring accuracy and integrity of data.
• Confer with relevant technical experts to confirm that specifications are accurate and complete, samples provided where necessary, and deliverables are complete and correct in accordance with contract terms, and fit-for-function.
• Receive and confirm delivery of purchases with support from the respective user departments.
• Other job related and relevant tasks as assigned by the direct supervisor.