Accountant

Main responsibilities:

Prepare accounting statements

• Maintain required records, reports and files according to the archiving system
• Process all payable transactions
• Prepare and record financial accounting entries (such as salaries, accruals, prepayments, fixed assets and others) on the accounting system.
• Maintain and creating fixed assets register and update the accounting system accordingly.
• Record cash and bank related transactions.
• Perform regular suppliers’ reconciliations.
• Prepare statements of accounts when requested.
• Process closing procedures on a timely basis.
• Prepare and update on a monthly basis the capital and fixed inventory register
• Provides financial status information by preparing special reports; completing special projects.

Perform data entry and archiving

• Document and file accounting transactions (soft and hard copies) financial as well as administrative documentation.
• Secure financial information by completing database backups; keeping information confidential.
• Maintain a filing system for all the monthly vouchers. Also maintain a filing system for the admin related documentation of contracts, quotations and purchase requests.
• Compile invoices related to the expenditure of activities.

Support auditing reports preparations

• Understand and ensure the compliance on prevailing taxation laws and regulations.
• Ensure that the reporting performed is in compliance with prevailing laws and regulations of the country as well as donors’ regulations.
• Coordinate with the external auditors with regards to audit of annual financial statements and other certifications
• Compile and submit high quality, timely and accurate financial to management as required;

Administrative operations

• Prepare employment contracts for new staff based on TOR elaborated by project manager or executive coordinator
• Implement purchases following the purchase order system and adequate logistics procedures
• Update on a monthly basis the inventory records