Executive Coordinator

Job overview The Executive Coordinator (EC) is in charge of leading, coaching and managing projects staff to identify, set and agree on short and long-term objectives ensuring alignment with Mada’s Mission and vision and in alliance with Mada’s Ethic code as well as financial and administrative guidelines. The EC will focus on strategic directions that are defined by Mada’s Administrative Committee (AC) and identify accordingly funding strategy and needs. The EC will go through a handover period supported by the present EC and in order to ensure smooth running and progressive transition for Mada. The Executive coordinator reports directly to the Administrative committee. Major responsibilities Strategy Development and Implementation Attend AC meetings and participate actively in ensuring long-term funding support and ensuring alignment to Mada’s operational strategy, growth and quality standards of our programs. Communicate regularly with the AC on program issues, challenges and opportunities and ensure implementation and monitoring to AC strategical decisions. Reflect strategically in setting short and longer-term objectives and annual operating plans to be able to achieve the operational strategy. Support actively in determining fundraising opportunities in close coordination with the CA. Organize general assembly (every two years), elections, and members and friends activities. Report monthly on finance and project to the AC and upon request Draft board agenda in coordination with AC president   Project staff development Draft the staff Job description Supervise administration and finance coordinator and project coordinators  Coach and manage project staff in various areas such as but not limited to: proper delegation, empowerment, clear segregation of duties, etc. Ensure implementation of strong reporting disciplines with project staff, which enhance program quality and build positive relationship with donors and beneficiaries. Ensure that Mada’s spirit and values are correctly appropriated Ensure staff compliance with Mada’ core values and policies. Ensure the continuous capacity building for the staff Ensure staff evaluation is implemented and follow up on staff development objectives   Project and Program implementation Conduct regular field monitoring visits(twice a month) to ensure proper implementation of planned activities Organize weekly (Beirut's team) and monthly (All Mada’s staff) coordination meetings Ensure that a positive environment exists in the project office and staff is well managed  Ensure that annual operating plans are implemented and the expenditures are within the budget. Ensure high level quality projects/programs in alliance with Mada’s standards. Lead on the strategy, development, implementation and evaluation with close coordination with projects coordinators. Work closely with the Finance team and projects coordinators on setting and reviewing project budgets.   Internal and external Communication Ensure flow of information's between staff, AC and Mada’s members Define members involvement and expansion strategy and follow up on its implementation Ensure yearly association reports are produced Supervise /elaborate communication strategy   Funding Strategy Organize and maintain  good relation with donors and different stakeholders Develop funding strategy in cooperation with the AC, the Finance and Administration coordinator Supervise proposal development in coordination with project coordinators, AC and in alignment with Mada operational strategy.   Association Financial supervision Work closely with the Finance Coordinator on the setting and reviewing  of the annual budget Ensure Mada financial projects related documents are correct and archived Follow up Mada’s guidelines and financial procedures are correctly implemented   Platform and expertise Ensure Mada’s expertise and platform projects are running smoothly and prepare progressive transition     Knowledge, skills and abilities Full adherence to Mada’s Mission and vision, as well as Ethic code At least 10 years’ experience in development work Experience in team management University degree in a field related to Community development work Excellent organizational and time-management skills. Good managerial and leadership skills. Good interpersonal and oral communication skills. Excellent written Arabic and English, with good command in spoken Arabic and English. French is an asset. Computer literate with a high degree of proficiency and productivity. Clear understanding of the workings of major donor perspectives, requirements andstandards. Must be able to represent Mada to major program donors in a highly professional manner, in person and in writing. Experience in Project Cycle Management