Finance and Administrative manager

Main Responsibilities

1/ Supervision of the finance management and compliance with procedures

• Supervise Mada and Zoukak finance and administrative staff
• Ensure that account statements and financial reports or donor agencies’ additional requests are produced on time (monthly basis and according to the reporting calendars for external reporting),
• Support the project managers with the financial execution of the budget and prepare requests for addendum if needed,
• Ensure the compliance with the association and donor agencies procedures,
• Supervise the regular operations (data entry and archiving, inventory, bank and suppliers’ reconciliations, cash flow management, contracts with suppliers and consultants, procurement, etc.),
• Supervise the official declarations (NSSF, R10, etc.),
• Prepare the annual declaration to the Ministry of Interior and Ministry of Financial including the forecast annual budget and update it on a regular basis,
• Contribute to set a financial strategy for the coming 3 years and design the according master plan,
• Prepare quarterly situation to be presented to the board.

2/ Develop and implement a capacity building program for Mada and Zoukak’s team and other platform’s members

• Following the needs assessment, prepare a capacity building program
• Implement completely or with the ad hoc support of external support the capacity building
• Follow-up and provide on the job support when needed
• Prepare and implement integration training on project finance management, procedures and tools to new staff (project managers in particular)

3/ Update the tools and procedures

• Update the guidelines (procedures) and tools such as easy-to-use monitoring, management and reconciliation tools in a way that it could also benefit the platform’s members
• Evaluate the compliances procedures of the organization and suggest modifications accordingly
• Design easy to read charts and tools for the staff (procurement, monthly situation, etc.)

4/ Provide technical support to the platform’s members

• Supervise the needs assessment and define conjointly with the members the action plan and strategy
• Provide and coordinate ad hoc support (budget preparation, training on the guidelines and tools, legal and administrative services, etc.)

Working relationships:

The Finance & Administrative Senior manager will work closely Mada team members and Zoukak theater company as well as other platform’s members.

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