Logistician And Driver

The aim of the Cash Support Programme is to improve capacities and socio-economic conditions of approximately 500 individual families and 2-4 communities for hosting displaced Syrians in Akkar region, north of Lebanon, over a period of 10 months. Expected start of the programme is June 2012. Mada Association in cooperation with SDC is implementing the programme. The Logistician assists the Logistician/ Driver of Qobeiyat Field Office (FO) to support the SDC Program in the management of logistic tasks, like procurement, maintenance of assets and premises, inventory follow up and other special duties to support the Administration. Procurement Be acquainted with the SDC procedures & regulations and comply with them, applicable to procurement  as per the operational manual. Follow up of Purchase Request and Purchase Orders made on local and national (Beirut) Level Compile and periodically update (every two months) suppliers list of most frequently purchased  items and also a list of black listed suppliers. Ensure at all times the quality of the items purchased from suppliers are up to the standard expected. Ensure to monitor the quantity of the items purchased for the Agency. Prepare offer comparison and make your proposals to ensure best product is purchased at the most competitive price. Driving and Vehicle Maintenance Drive SDC staff and officials and SDC visitors Monitor road access and safety, inform staff on potential problems Maintenance of vehicle Maintenance of generators. Management of available transport capacities and distributing of tasks on a weekly and daily base. Renting additional transport capacity in case of need. Generate and update on a monthly basis the consolidated vehicle/generator running chart and petrol consumption master sheet incorporating the information pertaining to the site office on a monthly base. Ensure that the renewal of revenue licences are done on time in coordination with Head Office Beirut. Ensure that the damages to vehicles are reported immediately and then insurance claims are lodged within three working days of the accident and proper follow up of any accident with relevant authorities. Maintain the spare key box with tags for identification of keys. 3. Inventory Management                                                                           Label all inventory items of SDC and keep list up to date. Prepare a list of items that are not in working order and follow the OM procedure to delete them from the Inventory. Maintain the inventory of the office store room. If applicable, the store room and office garages should be kept clean and orderly manner.       Maintain a Record of all handovers as per operational manual. 4. Supplies Follow up to all supplies / purchases done on national and local level. Coordinate with the Landlord with regard to repairs in the Offices and Guesthouses, when requested. Prompt delivery of letters and payment of bills. 5. Other Duties Supervision of Office Caretaker to ensure duties entrusted to him are duly carried out. Handle all aspects relating to the security of the team: monitor developments, prepare evacuation plan with the program manager and the deputy program manager, supervise evacuation in accordance with the SDC security guidelines Other administrative / logistics functions such as, Taking items & materials to Hotels for workshops / seminars, install them and make sure they are operating and bring them back to office once the workshop is over. Take over the repairs of any office/guesthouse equipment and office/guesthouse premises once the person responsible (Administration) informs you. Therefore, the logistician is able to carry out small repairs himself. Coordinate and attend to the repairs & maintenance jobs of the SDC office and bungalows. The landlord has to be informed in case major repairs have to be carried out. If ever the office or guesthouses are moved to another place or new premises have to be installed, the logistician is responsible for the transfer and transportation of furniture and technical equipment and the proper installation at the new place He/She is able to do small accounting work to support the Head of Administration and settles cash advances. Carry out investigation on construction material newly arrived on the market General Matters Be pro active at all times. Hands on approach expected. Be mindful of cross cultural sensitivity. Establish and maintain an effective system of communication throughout the organisation. No fines for traffic offences will be paid by SDC. You will be responsible for the safe custody of SDC equipment. Knows how to drive a motorbike Working environment The fixed working hours are from 8.00 till 16.00 with half an hour lunch break. The SCO Beirut internal regulations as per the operational manual and others are to be respected at all times.  Working language is English. Duty station is Qobeiyat, Akkar Profile Driving license for Motorbike 125 cc Arabic and English speaking a must. Works independently and efficiently Computer knowledge Microsoft Office a must Flexible and dedicated to the work Strong mechanical and construction background Knowledge of construction material, tools, car-parts Technical background Innovative an stress resistant