Program Manager Assistant

Duties & Responsibilities: 

• Ensure an efficient coordination among partners and other components of the project
• Support team in implementation of the project’s activities
• Set the project’s work plan with the program manager
• Ensure that the project’s work plan is followed efficiently and effectively
• Understand and appropriately implement donor guidelines and procedures regarding reporting requirements, and stay informed of any new official guidelines and procedures
• Follow-up on project expenses and coordinating with the Program Manager
• Conduct regular meetings with the Program Manager
• Provide strategic advice and ensure appropriate coordination between the project team members
• Ensure project outputs and outcomes are achieved in a timely and efficient manner
• Ensure project budget is spent in a timely and efficient manner
• Directly line manage the logistics officer, admin and cashier officer, and nutrition officer
• Prepare for monthly team meetings, getting project updates, addressing feedback, and adjusting the project based on beneficiary feedback where necessary
• Prepare communication materials as needed with the review of the PM
• Provide timely and detailed reporting of project activities to the PM
• Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management
• Ensure that all lessons learned, risks and innovation are well documented and shared internally in the area team and/or other relevant colleagues
• Build good working relationships and trust with the stakeholders in the targeted communities
• Build trust with the targeted community members
• Perform other requested duties by the program manager as required

Skills & Qualifications

• Masters degree in (Social sciences, Business management, engineering, or any relevant field)
• At least 5 years experience in assisting humanitarian projects
• Proven experience in logistics and large scale distributions
• Proven track record in high quality human resource management
• Proven experience working in partnership with other independent CSOs or NGOs
• Fluency in Arabic and English, both written and spoken
• Team player with strong interpersonal skills, with the ability to build strong internal relationships and networks with the youth
• Strong interpersonal and communication skills
• Ability to work in cultural and religious sensitive contexts
• Ability to operate in marginalized communities
• Ability to work independently and collaboratively with programme and technical teams
• Ability to work and manage deliverables on a strict deadline
• Experience working in the Humanitarian Field
• Strong management skills (Programming and Financial)
• Computer literacy, including knowledge of Microsoft Office suites
• Adaptable
• Good Communication Skills
• Team oriented

All qualified candidates are kindly requested to submit their applications via email on contact@marchlebanon.org 

*Selected candidate will undergo a one-month trial period.