Legal and/or Financial Tax Office - Lebanon

Summary:

Medair is looking for a Legal and/or financial tax office, to represent Medair and be delegated on behalf of Medair . The purpose is to ensure that Medair remains legally compliant and is able to continue operating.

The selected company(ies) will:

• Be Trustworthy.
• Have a nuanced understanding of interpretations of relevant legal decrees
• Be able to clearly communicate and advise on associated risks
• Have timely follow-up and delivery on deadlines.
• Have a proven track record

Structure of bid

-Interested bidders are requested to quote for:

• Lump sum retainer amount, with a separate list of the prices of any services/limits beyond the lumpsum retainer amount quoted, including additional visitors, additional staff entered or removed from NSSF etc.
• The Financial/administrative section, the Legal section, and both sections together. Bidders may submit for only one element.

Duration  :

           Year 1: April 2026-March 2027 (Renewable based on Fund and Performance)

Please complete your quotation based on the following information:

• Number of national staff: Between 70-100, including around 5% Palestinians, and an estimated staff turnover of 20 people per year.
• Number of international staff: 4
• Average Number of visitors requiring visas per year: 10 

Financial and administrative

• Register and remove national and international staff in NSSF and MoF as they start and end work with Medair.
• Submitting staff Status updates for MOF.
• Processing and submitting Family Allowances schedules monthly as per the updates provided according to each employee's personal status.
• Calculate and process monthly and yearly payments to NSSF, calculate quarterly MOF schedule of payments (approximate number of staff ranges from 100-120). Salary Taxes.
• Facilitate submission of annual reporting to MoF and MoI and prepare or approve any other official communications with any government body as needed.
• Keep Medair Team up to date with all taxes changes.
• Annually update Medair’s MoI delegation/appointment certificate
• Apply for volunteer residencies, work permits/residencies for non-Lebanese persons associated with Medair, including visitor visas for short-term appointments of certain nationalities (this will be approximately 10 people on an annual basis)
• Inform Medair of all official communications announced by the Government of Lebanon and their effect on Medair.
• Other reasonable financial responsibilities arising.
• Note that direct costs charged directly by General Security Office and NSSF will be paid separately according to official receipts.

Legal Counsel:

• Offer legal advice upon request per an annual retainer (not to be billed by time), including review of Medair documents for their legal compliance.
• Drafting Written warnings for staff
• Termination of employees.
• Represent Medair in legal cases or formal meetings (if necessary) 

Additional questions :

• Please share an overview of the personnel structure, including responsibilities of different staff roles or external contractors.

• Please state your anticipated availability and responsiveness (response time):
• Please state your normal method(s) of providing legal advice (e.g. phone/email/face-to-face meetings, voice notes etc):

Documents to be shared:

• References, including NGO references
• Portfolio of the law firm
• Lawyers applying should submit proof of their membership in the syndicate.

Selection Process:

• After the deadline for quotations, Medair will conduct an initial selection meeting and identify 2-3 bids to move to the next stage.
• Medair will conduct meetings with the pre-selected bids, discuss terms and conditions and follow up references.

Medair will then make a final decision.