Basic Assistance Manager- Beirut/Mount of Lebanon (We are hiring on a rolling basis and upon Donor's approval)

Major Duties and Responsibilities: (Responsibilities may change per project needs)

Plan and implement cash program activities

• Guide and support to the Project Manager throughout planning, implementation and monitoring of CVP activities.
• Ensuring all cash voucher programmes activities are carried out effectively and efficiently as per the Response plan
• Ensure cash voucher programmes are done according to the policies, protocols and guidelines.
• Represent Medair on the regional and district level government coordination meetings, providing inputs and active participation. Sharing information internally afterwards.
• Maintain files, documentations, records and archives of CVP related activities in the field.
• Maintain effective and efficient oversight, support, quality control and reporting systems and processes
• Ensure that gender, protection, the environment, and other important cross- cutting concerns are taken into account in program design, implementation, and reporting; ensure that activities reflect the needs of specific groups and individuals e.g. elderly people, children, and people with disabilities
• Contribute to tool development, planning sessions, and attend coordination meetings as requested by the PM Manager
• Oversee BA staff which includes setting a daily plan of work, monitoring their work quality, performing necessary approvals on Medair People (sick leave and vacation, etc), and creating a positive work culture
• Perform the probationary period appraisal and annual appraisal of assigned BA staff.

• General Responsibilities
• To know, understand, and clearly communicate Medair’s core values, programmes, and organisational profile
• To respond to beneficiaries with compassion and confidentiality while upholding Medair’s professional reputation among the community
• Facilitate the link between beneficiaries and Medair, providing information and feedback between beneficiaries and the Medair team as appropriate.
• To uphold Medair values and to contribute to the wellbeing of the team as an active member
• Maintain open and frequent communication, where applicable, with all functional links for this position.
• Be flexible, willing to assist in other areas of work as relevant and needed for this role.

Reporting

• Ensure accurate and timely reporting of activities e.g. through weekly and monthly reports.
• Ensure all paper work is accurate and correctly stored •
• Prepare the weekly and monthly report for his/her sector of responsibility;
• General Responsibilities
• Work within Medair’s operating policies, procedures, and software systems, ensuring the use of standardized formats.
• File and archive all electronic and paper documents in accordance with Medair (Data Protection) and donor guidelines
• Read, sign and comply with all Medair’s Code of Ethics policies such as the Prevention of Sexual Exploitation and Sexual Harassment, Child Protection, and the Prevention of Fraud.
• Work in cooperation with teammates and other departments

Person Specification:

• Prospective candidates should have a minimum of bachelor’s degree in a related field, for example finance, business administration, or social science, etc
• Strong knowledge of Project Management principles
• Must have at least 5 years of experience in working with communities in humanitarian or development contexts, in particular with displaced or refugee populations
• Excellent Arabic, written and spoken/ Excellent English, spoken and written
• Ability to translate between written Arabic and English
• Excellent computer skills (Word & excel, Internet, e-mail writing).
• Technical knowledge of digital data collection methods
• Passionate about serving the poor
• Self-motivated/Enthusiasm
• Team-player with excellent inter-personal skills
• Willing to support others and share workloads
• Aptitude for community mobilization and capacity-building
• Capacity to work under pressure and manage personal stress levels
• Ability to adapt communication strategies for different situations
• Flexible and willing to perform other relevant tasks in order to facilitate the running of the project
• Problem solver
• Strong communication, particularly verbal
• Good report writing skills
• Excellent organizational skills
• Able to prioritise and time manage
• Able to present clear and accurate data