Basic Assistance Senior Officer ("BASOBEK010123")- Zahle

Major Duties and Responsibilities:

• Guide and support to the Project Manager throughout planning, implementation, and monitoring of program activities.
• Support in managing the monthly activity planning as per set targets
• Ensure updated project documents, for quality and timely implementation of project
• Ensure regular field monitoring and modifications as required
• Facilitate and support in organizing planning meetings and workshops when required
• Manage data cleaning, analysis, and cross-checking of all beneficiaries’ data
• Ensuring all Cards/PINS are distributed effectively and efficiently.
• Represent Medair in coordination meetings, providing inputs and updates on the project.
• Maintain effective and efficient oversight, support, quality control and reporting systems and processes
• Ensure that monitoring and reports are prepared according to the tools adopted and timely delivered

   

Staff Management

• Oversee one or more of the Basic Assistance (BA) Officers which includes setting a daily plan of work, monitoring their work quality, performing necessary approvals on Medair People (sick leave and vacation, etc), and creating a positive work culture
• Perform the probationary period appraisal and annual appraisal of assigned BA Officers

General Responsibilities

• Know, understand, and clearly communicate Medair’s core values, programmes, and organisational profile
• Respond to beneficiaries with compassion and confidentiality while upholding Medair’s professional reputation among the community
• Facilitate the link between beneficiaries and Medair, providing information and feedback between beneficiaries and the Medair team as appropriate.

• Read, sign and comply with all Medair’s Code of Ethics policies such as the Prevention of Sexual Exploitation and Sexual Harassment, Child Protection, and the Prevention of Fraud
• Work within Medair’s operating policies, procedures, and software systems, ensuring the use of standardized formats  
• File and archive all electronic and paper documents in accordance with Medair (Data Protection) and donor guidelines 

• Maintain open and frequent communication, where applicable, with all functional links for this position.
• Be flexible, willing to assist in other areas of work as relevant and needed for this role.

Person Specification:

• Prospective candidates should have a minimum of bachelor’s degree in a related field, for example finance, business administration, or social science, etc

  Strong knowledge of Project Management principles

• Must have at least 5 years of experience in working with communities in humanitarian or development contexts, in particular with displaced or refugee populations

• Excellent Arabic, written and spoken/ Excellent English, spoken and written
• Ability to translate between written Arabic and English
• Excellent computer skills (Word & excel, Internet, e-mail writing).
• Technical knowledge of digital data collection methods
• Passionate about serving the poor
• Self-motivated/Enthusiasm
• Team-player with excellent inter-personal skills
• Willing to support others and share workloads
• Aptitude for community mobilization and capacity-building
• Capacity to work under pressure and manage personal stress levels
• Ability to adapt communication strategies for different situations
• Flexible and willing to perform other relevant tasks in order to facilitate the running of the project
• Problem solver
• Strong communication, particularly verbal
• Good report writing skills
• Excellent organizational skills
• Able to prioritise and time manage
• Able to present clear and accurate data