Equipment And Facilities Assistant

Logistics Carry out the day-to-day logistical functions of the facilities including, but not limited to: Ensure essential facility supplies are readily provided e.g. power, water, telephone, internet, etc Ensure the facilities are regularly cleaned, maintained and repaired to the standards agreed Provide all consumable items for both the office and apartment facilities  Prepare and provide the necessary requirements for guests  Organise and provide transport for team members and guests to meetings, appointments, etc. Carry out the day-to-day logistical functions relating to equipment including, but not limited to: Update and maintain the Equipment Inventory List (EIL) and other equipment tracking forms Record, monitor, maintain and service all equipment  in line with Medair policies, applicable warranties & guarantees and general good practices and common sense Liaise with IT specialists as necessary to provide support with IT and network problems Work with relevant team members and field management to ensure the security of the Medair base(s) and of all Medair property and equipment Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements Administration Meet the logistics-related administrative requirements of Medair, donors, local legislation,and any other stakeholders,  Ensure a clear and transparent paper trail is in place for all logistical transactions Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports Communication Maintain a transparent, honest and supportive communication structure with colleagues  Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders,  Staff Management Work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks within the facilities Quality Management Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working ensuring adherence to Medair guidelines on fraud prevention with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources    Job Specification Professional / vocational / technical qualification in logistics,  Vocational qualfication in IT an advantage 1 year work experience in logistics, or management, preferably in an NGO setting Experience of facility and/or equipment management systems an advantage Computer literate with good working knowledge of Microsoft Excel, Word and Outlook (IT and network trouble-shooting skills an advantage) Team-player with good inter-personal skills Problem solving ability Competent with administrative tasks Attention to detail