Finance Assistant- Beirut

Major Duties and Responsibilities

Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:

• Managing in-location cash, ensuring sufficient amounts of both USD and LBP are available at all times and that necessary security measures are in place and are being followed to protect the cash
• Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies
• Conducting regular visits to the bank for internal bank transfers; and external transfers to partners, suppliers, or for Medair staff payroll
• Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements

• Conducting weekly bank reconciliations, verifying amounts, and reporting any discrepancies
• Preparing for and supporting internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies
• Conducting regular internal audits and report immediately any possible fraud or theft
• Transferring payments via Finance Service Provider (FSP) on a regular basis and do all the follow up needed with the FSP and other teams.
• Ensuring that supporting documents are stamped and meet all the donors and auditors’ requirements
• Conducting final checks before scanning to make sure that the files are complete, and all supporting documents are available.
• Assisting in checking time sheets for volunteers and casual labour’s payment disbursement forms (PDFs).
• Scanning and stamping according to donor and HQ requirements all payments documents and keeping an electronic filing system of them
• Being the focal point with VAT department, requesting VAT stamps, submitting requested documents, and updating the VAT tracker internally.
• Support other Finance team members if needed in other locations
• Performing any other financial and support program tasks as requested by the line manager

-Administration

Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follow international accounting standards.

-Communications

Maintain open and frequent communication with the Beirut and Zahle Finance staff and the wider support and program teams in both locations

Ensure colleagues are informed of the required finance procedures, and be available to answer any finance related questions and to provide coaching and guidance as necessary

Person Specification:

Certificate in business administration and or accounting/book keeping and or human resources

minimum one  year of experience in a finance position

Experience in a not-for-profit organisation I

Excellent Arabic and English (spoken and written)

Computer literate with good working knowledge of Microsoft Excel, Word and Outlook

Enjoys a challenge and works hard to achieve objectives

Capacity to work under pressure and manage personal stress levels

Able to prioritise work to meet deadlines

Problem solving ability/Team player

Competent with administrative tasks

Organised and structured