Finance Manager - Zahle

Major Duties and Responsibilities

Financial Management

• Providing functional supervision to finance staff in the capital and field base as they carry out the day-to-day accounting duties, including, but not limited to:

• Verifying the weekly bank and cash reconciliations, internal transfer cards, and cheque list in Portfolio.
• Ensuring payments are made and closed in a timely fashion.
• Overseeing the monthly cash needs forecast (CNF) for the programme, ensuring that money is transferred between accounts in a timely manner and daily cash needs are met.
• Managing the cash flow in and out of the dedicated UNHCR bank account and payments to UNHCR partners.
• Ensuring a clear and transparent paper trail is in place for all financial transactions, that finance records are kept in an orderly fashion and that the filing (archive) system is in line with Medair internal archiving policies and meet donor requirements. Championing process improvements.
• Verifying the monthly payroll list and payments for NRS salaries and allowances in accordance with local employment regulations, ensuring all required statutory deductions are made.
• Overseeing the preparation of the quarterly VAT reports to the Ministry of Finance, quarterly income tax payments to the Ministry of Finance, and monthly NSSF payments to the NSSF.
• Overseeing the handling of cash by the HR Officer in Zahle.

• Performing all tasks previously done by GSO FPO not requiring NAV access (as applicable), including the preparation of TCVs for new projects and financial reports to donors, within the required timeframe (e.g. monthly, interim, final), and in the stated format, in order to meet all relevant Medair and donor requirements. Providing relevant documents and narrative explanation of any anomalies or discrepancies if necessary.
• Monitoring project spending on an on-going/regular basis along with the relevant budget holders, discussing any under / over spend and working with them to agree appropriate actions required in order to bring spending in line with approved budgets.
• Ensuring Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
• Coordinating with budget holders, HR, logistics, and senior management in the preparation and development of budgets for project and base costs.
• Working with the Sr. Finance Officer in the creation, submission and report checking of partners’ budgets.
• Preparing for, managing and supporting internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.
• Being the focal point for IRS and NRS labour report (LR) monthly exercise on Portfolio, ensuring accuracy of information being recorded and procedures being followed.
• Working with the contracted accountant to create the annual income statement and balance sheet reports for the Ministry of Interior and Ministry of Finance.
• Updating the signature authorization log monthly and the signature sample log as required.
• Leading the end-of-year closing process for Lebanon.

Administration

• Meet the finance requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.

Staff Management

• Manage and oversee the finance staff including recruitment, day-to-day management, development and training, appraisal, etc.

Security

• Control and manage the security of in-country cash when held on site and when being transferred to other account holders.

• Conduct regular internal audits and report immediately any possible fraud or theft.

Quality Management

• Promote and use BOX, Portfolio and other operating systems and procedures, ensuring that all standardised formats are used and guidelines are followed.

Delegated Responsibilities

• Management and oversight of cash and bank payments, including payroll, ensuring the control of cash flow and the accuracy of all supporting documentation.
• Financial input for project budgets, donor proposals and reports in collaboration with field management and GSO.
• Accurate and timely recording of all in-country financial transactions.
• Legal compliance of Medair’s in-country financial activities and policies in accordance with Medair, donor, national and international requirements.
• Implementation and improvement of finance systems and policies.
• Authorise expenditure on applicable budget lines up to $5,000.
• Confidentiality of information held on individual staff.

Qualification / Experience

University degree in relevant subject and/or Certified Public Accountant Part 2 (or equivalent) completed

Relevant professional experience in a financial position at an NGO for at least five years

Strong working knowledge of English (spoken and written)

Competent with Office Word, Excel, PowerPoint, and Outlook

Enthusiastic with a ‘can-do’ attitude

Able to develop and maintain effective relationships with internal and external stakeholders

Diplomatic and discreet

Able to work under pressure and manage personal stress levels and meet regular deadlines

High numeracy skills

Excellent attention to detail

Good inter-personal and conflict resolution skills

Able to develop, coach and support staff

Experience in drafting spread sheets, database programmes, financial reports, etc.

Good understanding of humanitarian issues

Strong organisational skills and the capacity to analyse and prioritise needs

Strong leadership skills and a supportive management style

Experience in working with institutional donors

Experience in dealing with banks, foreign currency offices and other financial institutions

Areas of expertise :Finance / AccountancyAdministration/Grant Management/People management