Finance Officer, Zahle

Working as an important member of a diverse team who are committed to serve the world’s most vulnerable. The Finance Officer supports many of the financial activities of the programme. On a day-to-day basis the Finance Officer carries out a variety of accounting functions required to ensure that the financial needs of the programme are met and that all financial transactions are carried out and recorded with integrity and in accordance with donor, HQ and field guidelines. Medair in Lebanon is distributing shelter kits and other essential items, carrying out site improvements with flood and fire mitigation training in informal settlements, mapping refugee movements in the Bekaa valley and supporting primary health care clinics. Finances and Accounting Carry out the day-to-day accounting functions of the programme including, but not limited to: -      Managing in-country cash, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being strictly followed -      Conducting regular cash and bank reconciliations, verifying amounts held and reporting any discrepancies -      Paying supplier invoices either directly or in conjunction with colleagues and in accordance with agreements -      Supporting Beirut team to pay staff salaries and allowances as agreed, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities -      Supporting colleagues in cash handling and financial transactions, providing coaching and guidance as required -      Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements -      Responsible for bank account, check, bank transfer and safe transfer transactions -      Maintain close communication with program and logistics staff to accurately predict and manage cash Carry out the monthly accounting functions of the programme including, but not limited to: -      Produce accurate monthly accounts within the agreed timeframe, including the compilation and finalisation of monthly expense sheets for all cash and bank accounts -      Gather cash need forecast from Budget Holders and consolidate it in the monthly cash needs forecast for the Zahle base, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met -       Work with the Project Support Manager, take responsibility, to: -      Prepare for and support internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies -      Conduct regular internal audits and report immediately any possible fraud or theft  Administration and Quality Management -        Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follows international accounting standards. -        Organize, manage and check on all scanning, filing, archiving and sending all original documents to Beirut -       Adhere to all financial internal controls by using and promoting the Finance Manual of procedures and other operating procedures, ensuring that all standardised formats are used and guidelines are followed -        Maintain open and frequent communication, where applicable, with the Project Support Manager, HR and Finance team in Beirut, field management and the HQ Finance Officer concerning all financial issues -        Ensure colleagues are informed of the required finance procedures, and be available to answer any finance related questions and to provide coaching and guidance as necessary -        Conduct finance training for all new staff during induction periods as well as periodic refresher trainings for all staff Person Specification: 2 years experience in a finance / administration position. Experience in NGO setting preferred.  Computer literate with excellent working knowledge of Microsoft Excel, Word and Outlook. Experience with accounting software and payroll packages preferred.  Excellent English and fluent in Arabic Experience managing cash flow and financial planning Enjoys a challenge and works hard to achieve objectives Enjoys a team environment, collaborating with others Able to prioritise work to meet deadlines and work independently. Problem solving ability Competent and organised with administrative tasks Excellent attention to detail