Shelter Project Manager

Major Duties and Responsibilities   Leadership and Management Manage the assigned project(s) in order to meet the project objectives within budget and within the allotted timeframe Provide strong leadership to the shelter team , working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities (where applicable) and local shelter staff Work in close collaboration with the WASH Project Manager, Assessments Manager,  and Information Management PM to jointly oversee implementation of activities Set clear objectives and indicators for activities in collaboration with the shelter and WASH staff, field managers and, where appropriate, with the local communities Continuously monitor and supervise shelter activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data Provide input into the integration of beneficiary participation and accountability in all aspects of the project Ensure accurate and timely reporting of activities according to Medair, donor and other applicable timeframes and formats, including ActivityInfo, Inter Agency reporting mechanisms and RAIS (UNHCR’s Refugee Assistance Information System) Oversee in collaboration with the logs department the smooth deliveries of the inputs     Staff Management Line-manage staff of the assigned project(s) as well as any staff seconded by the partner(s), including day-to-day management and work planning In addition to above, for Medair direct staff provide appropriate appraisals and development planning Facilitate regular meetings to assist information sharing between project and partners’ staff, to ensure all staff members are aware of project objectives and current work plans, and to provide the opportunity for feedback Regular meetings with other Project Managers and Projects Coordinator Provide coaching and technical supervision to staff in order to develop ownership and full responsibility for project related activities Assess the training needs of staff and ensure that appropriate training is conducted   Financial Management Manage the budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance To regularly use Medair online tools, including e-library, BOX, and reporting tools such as BVAs   Communication and Coordination Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned team, Medair and partners in-country, and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships Participate in coordination meetings and other working groups or meetings as required, in Zahlé or Beirut (or any new project location) representing Medair and feeding back to the staff and field managers on relevant issues Networking with Shelter stakeholders within Medair’s area of operation and nationally to develop new approaches and uncover funding opportunities.   Logistics Support the logistics activities of staff, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities Explain to the Logistics Officer the technical specificities of the expected material input and visit the suppliers in case  clarification is needed Liaise, as necessary, with the shelter, WASH, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly   Quality Management Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards (i.e. Sphere and HAP standards) Coordinate with local organisations on quality standards, among them the Lebanese Physical Handicapped Union (LPHU)   Delegated Responsibilities Management of the assigned project, ensuring implementation is in line with the time frame, budget, staff resources and quality set out in the relevant project proposals. Authorisation of expenditure on applicable budget lines up to $5000.00 USD Line management of assigned staff, including recruitment, performance monitoring, compliance to HR policies and procedures.   Personal Specifications:   -3 years post-qualification professional experience in a relevant field -Experience working in a complex shelter programme, in compliance with humanitarian standards -Excellent English (spoken and written) -Computer literate with strong working knowledge of Microsoft Excel, Word and Outlook. -Passionate about serving the poor-Self-motivated -Ability and willingess to manage project implementation ,including larage scale of distributions -Project management experience -Excellent numerical, report writing, and administration skills, problem solving ability -Excellent communicator, preferably with experience of coordination between internal and external agencies -Team-player with good interpersonal skills. -Willingness to support others and to share workload. -Aptitude for capacity building. -Capacity to work under pressure and manage personal stress levels -Knowledge of humanitarian principles, Sphere and HAP Standards and other international humanitarian guidelines and protocols. -Creative, open-minded, flexible, self-learner -Able to prioritise clearly and oversee multiple tasks -Able to take initiative in project decisions and able to enforce procedures. -Able to set clear objectives to staff and to delegate -Commited to consultative and servant-minded leadership.