Shelter Senior Officer BEKAA ("SHESOBEK010123")

Program Responsibilities

Assessment

• Assess shelter conditions according to set tools and standards approved by the sector.
• Participate in developing and modifying the assessment tools for different shelter activities based on the team feedback.
• Prepare the beneficiary lists for assessment purposes.
• Participate in beneficiary identification and selection that fits with the project criteria.  
• Prepare all necessary documents and templates related to shelter activities such as agreements and tracking sheets.
• Conduct field visits, as needed, in order to prepare a technical evaluation for the potential units.
• Review the drawings for the shelter interventions as needed using AutoCAD software.

Design

• Oversee the technical design and execution of shelter improvement activities.
• Manage the assigned shelter projects to meet project objectives and delivery timeframes.
• Provide technical guidance for the shelter team to develop proper designs of shelter activities that fit with the standards.
• Analyse the collated data of the assigned shelter projects and interaction.
• Ensure quality assurance of material specification and selection and robustness in design and construction.
• Review the Bill of Quantities (BOQ) for different shelter activities to align with the allocated budget.
• Follow-up visits to shelter units to ensure the quality and quantity of the work done by the contractor/landlords (very good knowledge of materials, specification and prices).
• Oversee the implementation of cash for rent activities from assessment to the execution phase.

Communication

• Work closely with shelter manager to design work plans
• Liaise with local communities on site
• Assist in translation as needed
• Communicate implementation problems or issues to project manager
• Participate in weekly project team meetings
• Develop and maintain positive relationships with local authorities, other NGOs and any other stakeholders

Reporting

• Participate in the generation of the interim and final report generation 
• Ensure accurate and timely reporting of the implemented activities vs. Budget and timeframe e.g. through weekly and monthly reports
• Undertake analysis of collected data using survey123, ODK, KOBO and other software.
• Participate in reviewing the MEAL reports related to the implemented activities.

Staff Management

• Oversee one or more of the Shelter Officers which includes setting a daily plan of work, monitoring their work quality, performing necessary approvals on Medair People (sick leave and vacation, etc), and creating a positive work culture
• Perform the probationary period appraisal and annual appraisal of assigned Shelter Officers
• Assist the Shelter Officers to do appraisals for the Assistants they line manage

Logistics

• Work with Medair’s logistics team to ensure items are procured, transported, stored, managed and accounted for according to Medair’s procurement policy
• Ensure purchase requests (PRs) for materials are written correctly and completely, including technical specifications of materials, and are shared with the logistics department in a timely manner to enable implementation of the project

General Responsibilities

• Know, understand, and clearly communicate Medair’s core values, programmes, and organisational profile
• Respond to beneficiaries with compassion and confidentiality while upholding Medair’s professional reputation among the community
• Facilitate the link between beneficiaries and Medair, providing information and feedback between beneficiaries and the Medair team as appropriate.

• Read, sign and comply with all Medair’s Code of Ethics policies such as the Prevention of Sexual Exploitation and Sexual Harassment, Child Protection, and the Prevention of Fraud
• Work within Medair’s operating policies, procedures, and software systems, ensuring the use of standardized formats  
• File and archive all electronic and paper documents in accordance with Medair (Data Protection) and donor guidelines 

• Maintain open and frequent communication, where applicable, with all functional links for this position.
• Be flexible, willing to assist in other areas of work as relevant and needed for this role.

Person Specification

• Enjoys a challenge and works hard to achieve objectives
• Passionate about serving the poor
• Self-motivated and Enthusiastic
• Desire to learn new skills and different approaches to situations
• Good understanding of humanitarian context/issues
• Team-player with good inter-personal skills, willing to share tasks and delegate
• Encouraging, supportive
• Aptitude for community mobilisation and engagement
• Experience in training/mentoring personnel
• Experience of working in a multi-cultural team
• Capacity to work under pressure and manage personal stress levels
• Ability to adapt communication strategies for different situations
• Creative, Flexible and open-minded in all matters
• Willingness to be stretched professionally and personally
• Construction management experience
• Commitment to best practice and ability to problem solve
• Good numerical and report writing skills
• Knowledge of Project Management techniques
• Able to take initiative in project planning, organisation and execution
• Ability to encourage and motivate others
• Ability to work within hostile environments and deal with conflict
• Community Engagement & Mobilisation
• Social Work

This position is based in Zahle in the Bekaa Valley, Lebanon. The position will be 50% field based within Informal Settlements and Substandard Accommodations and 50% office based.