Field Coordinator-Beirut

MAIN RESPONSIBILITIES:

The field coordinator is responsible for the overall efficient management of MdM intervention strategy development and operations implementation in the Bekaa, Baalbek and Hermel Governorates of Lebanon.

He/She is responsible to ensure deployment of MdM frameworks, policies and procedures through the close collaboration between the programs, support services and access departments as well as good team spirit.

S/he will ensure smooth implementation of each projects in Bekaa, Baalbek and Hermel Governorate, according to MdM projects proposal including budget monitoring of activities, efficient use of mobilized resources, pro active coordination with other NGOs, government bodies and any other relevant stakeholders

S/he will ensure MdM Beneficiaries, team and assets security and safety and compliance with security regulations for the staff under her/his own responsibility.

He/She will be responsible for proposing adapted humanitarian access strategy and risks management framework in close coordination with MdM General coordinator and MdM humanitarian access and risks management team at both mission and HQ level.

S/he will assess continuously the humanitarian and context situation in her/his geographic area of responsibilities and timely inform the General Coordinator on any variation regarding humanitarian needs, gaps and access to adapt accordingly MdM strategy and operations implementation

Due the context development and the rapid development of the humanitarian landscape the volatile dynamic, the field Ccoordinator is expected to manage complex emergency situations, developing comprehensive plans in close coordination with MdM country coordination team, and organizing and communicating with diverse groups to facilitate MdM intervention in the area.

WORKING RELATIONSHIPS:

Hierarchical link: General coordinator

Team under his/her direct supervision: Health Program Manager, Services Support Supervisor, Field MEAL Officer, Sub-base manager

Close collaboration: country coordination team based in Beirut, especially the Deputy General Coordinator in charge of Programs and theDeputy General coordinator in charge of Support services, as well as the humanitarian access and risks Officer. .

MISSIONS:

Base Management

Ensure adequate information flow within the different departments (program, admin / fin, logistic)

Oversee and coordinate the general functioning of the base, and all departments

Create/maintain a “team spirit” within the different departments and amongst the staff

 Program implementation and management

Responsible for the timely and quality completion of the project activities/tasks as per workplan

Assess continuously the needs & adjust the programmes to the needs in collaboration with the Coordination team including the Deputy General Coordinator in charge of Programs

Ensure data collection, reporting and analysis are done as per deadline and supporting reorientation of intervention if and when necessary

Facilitate learning activities in collaboration with the MEAL Coordinator and other technical Coordinators

Contribute to the definition / revision of MdM Lebanon strategy by providing inputs for Bekaa, Baalbek and Hermel governorates, draw up scenarios and proposals, and support the budget creation/revision for future/new activities in collaboration with the coordination team and relevant departments.

Support the identification of program risks and mitigation measures;

Contribute to define the project needs and MdM response including with acute attention to Emergency Response within the Bekaa, Baalbek and Hermel Governorates.

Perform regular field visits to area of implementation

Logistics/Finance/Administration

Ensure familiarity with donor compliance issues, ensuring all projects implementation in compliance with MdM procedures and donors’ guidelines

Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place (with the support of Support Services Coordination team), maintained and adhered to so that all support functions are carried out effectively and efficiently

Ensure regular communications are maintained between the different departments and act as a mediator when necessary.

Supervise the field procurement, stock, premises and fleet management managed by the Logistics Supervisor at base level with the support of the Logistics and Finance departments

Responsible for accurate budget control and oversee the financial management of the Administrative Supervisor at the project site in line with project proposals

Ensure, in coordination with the Support Services Coordinator and Finance Manager that financial needs are well planned according to the activities workplan

Ensure proper implementation, training and information about complaint and feedback mechanism.

 Human Resource Management

Participate to determine the HR setup adaptation to ensure proper operations implementation. Coordinate and participate actively to recruitment process of his/her team according to MdM framework and policies

Manage his/her member according the MdM procedure and tools (information, setting objectives, monitoring activities, managing leave, recruitment, discipline, security, training, skills management) In charge of recruitment of staff under his/her direct management. Contribute to other recruitments at the field base level when relevant.

Responsible for the disciplinary and grievance procedures of the team under his/her line management

Responsible of all HR administrative tasks (salary, absence follow up, training) managed by the Administrative Supervisor and ensure that administrative supervisor implement MdM rules and regulations in line with Lebanese Labour Law. 

Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur.

Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.

Carry out performance review as per MdM standard requirements and procedures.

Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed, including awareness on PSEA.

Responsible for capacity building and training of personnel in collaboration with all technical coordinators

 Representation

Carry out representation with all relevant stakeholders other NGOs including the LHIF Bekaa, UN agencies, local and national government bodies, traditional authorities, donors and other relevant parties at field level.

Participate on a regular basis in all relevant meetings and be collaborative and build a strong relationship with all partners working in the area.

When relevant and with the General Coordinator’s approval, represent MdM to donors, authorities, NGOs and other parties as necessary.

 Safety and Security Management

Ensure team security and safety in collaboration with the coordination team.

Proactively monitor the context situation (including in the project areas and update the General Coordinator accordingly.

Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the General Coordinator accordingly.

Ensure timely and accurate security / incident reports are sent to the General Coordinator.

 Meetings, coordination and reporting

Implement on monthly basis a field coordination meeting

Participate in general coordination meetings, every 2 weeks

Elaborate coordination report with the coordination team.

Ensure regular contact with General Coordinator.

Participate to proposals & reports to donors.

The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

SKILLS REQUIRED:

Education & Experience

University degree in social or political sciences, social communication, health promotion or related studies

Desirable degree in Project Management or HR Management

Experience with a NGO working, preferably within the health sector for at least 5 years

Previous experience of project planning and budget holding; proposal and report writing. 

Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).

Experience in managing humanitarian access and risks in volatile context

Experience of MENA context and working in Lebanon is desirable

Soft skills

Strong leadership skills and a supportive management style (experience managing national and expatriate staff)

Diplomacy, negotiation and networking skills

Ability to work under a minimum of supervision

Reactivity, anticipation, adaptability, capacity to take initiatives

Strong problem solving and organisational skills in day to day and crisis situations

Ability to classify and manage priorities

Hard skills

IT

Windows office package (Word, Excel, Outlook…)

Languages       

English: fluent (oral and written)

 Arabic : fluent