Intersectional Procurement Manager – Yemen

MAIN RESPONSIBILITIES

1- Coordinate the intersectional selection process and hire the service provider for National Staff Health insurance 

         Expected activities:

• Formalizing what each OC is offering today in terms of health policy.
• Based on the common frame, work with the 4 Medical coordinators and HR Coordinators on the intersectional health coverage that is going to be the base of the joint tender, that is, the scope of service to be contracted.
• Form a steering committee with representatives of each OC / department concerned (Supply, Medical, HR, Finance, Legal).
• Prepare and adjust the tender documents if needed, i.e.: scope, letter of invitation, quoting spreadsheets, deadlines, etc.
• Validate a baseline cost for the service to be contracted.
• Contact the providers pre-defined/validated by the steering committee
• Request proposals: pre-defined specifications and selection criteria should be validated by the steering committee before inviting the suppliers to tender.
• Analyse proposals: fill the multi-criteria CBAs, pre-check analysis with the main stakeholders (might want to check with MSPP specialists and Legal on HQs) and present analysis scenari to the SteerCo for approval.
• Present CBAs with shortlisted provider(s) for validation of the steering committee
• Call shortlisted provider(s) for negotiation
• Receive updated proposal
• Final analysis of the contract
• Follow the contracts signature by provider(s) and OCs
• Report final selection and results to SteerCo (including savings)
• Report final selection to main stakeholders, especially to the ones that need to use the contract.
• Introduce main users to the selected suppliers.
• Fill and keep all documents updated on SharePoint.

2. Do an assessment of possible intersectional collaboration on other procurement categories:

• Based on the information (historical spend, budget and forecast) provided by procurement and other focal points of the OCs (Logistic / Supply Coordinators, SCTL, procurement managers, and finance), build a mapping of spend to identify possible procurement priorities (key supplier& categories), and a suggested implementation roadmap.
• Depending on the result of the above assessment other responsibilities can be added in the future.

Out of Scope:

• Order placed to Supply Centers
• Technical validation of the sources for the Log and med items that required such validation.
• Transactional activities (order placement, good receipt, invoicing)   

PROFILE REQUIREMENTS

• Education: University degree in business administration, supply chain management or similar.
• Professional experience: Minimum 4 years of experience in procurement including data analysis, sourcing, complex negotiation and contracting or a position in a different domain entailing the same components; a good knowledge base in supply chain processes and financial budgeting are required.
• Field missions in procurement /supply chain functions with MSF or another NGOs is a must.
• Computer literacy: proven ability to work with Office and ERP, in particular a good command of excel is a must.
• Experience in project management is an added value.
• Language:  fluency in English. A good level of Arabic is a plus.
• Ability to work transversally, in a multi-cultural environment and in remote mode is required.
• Analytical mindset, organizational skills and autonomy are a must.
• Result-orientation and customer service orientation are necessary.
• Proven diplomacy, ability to develop a professional network and listening skills are required

Only shortlisted candidates will be contacted. 

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.