Logistics Supervisor

MAIN OBJECTIVE OF POSITION

Main purpose:

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities:

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force;  providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment

MSF Section/Context Specific Accountabilities

• Follow–up on service agreement contracts with suppliers and/or service providers for the premises and vehicles (fuel, water supply, drinking water, gas, internet, building, equipment and vehicle maintenance, etc.), ensuring that services / materials are available according to project requirements and contract terms. Draft new service agreement contracts when necessary.
• Compile a complete inventory of laptops, mobile phones, vehicles, watsan and biomed equipment, generators etc of the Bar Elias facilities. Periodically share the Inventory status and continuous follow-up.
• Weekly plan movements of MSF vehicles and transportation of staff.
• Perform monthly roster for Drivers and Watchmen; yearly performance evaluations; Regular monthly meeting with Drivers and Watchmen.
• Perform any other duties as assigned  by direct line manager.

SKILLS AND QUALIFICATIONS:

Education

• Essential university degree in engineering or public health or business administration, with some training in logistics.

Experience

• At least one year in MSF or 2 years in a similar post out of MSF

Languages           

• Arabic and English languages are essential

Knowledge

• Essential computer literacy (MS Office)
• Desirable Management Knowledge and Skills

Competencies

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• to MSF Principles L2
• Stress Management L3

APPLICATION PROCESS:

Send to MSF e-mail msfocb-barelias-admin@brussels.msf.org your motivation letter with updated CV, and put in the subject the post you are applying to. Example:  Subject: “Name Surname – Logistics Supervisor”

Or

Put your updated CV and motivation letter inside the envelope & sealed it.  Write on the envelope your name and the post you are applying for, example: “Name Surname – Logistics Supervisor” and drop the envelope in the CV drop box located beside MSF Bar Elias Hospital on the address below:

MSF Bar Elias Hospital

Old municipality building at Bar Elias center

Next to the PHC Bar Elias, Bekaa

Only qualified applicants and shortlisted will be contacted.

DEADLINE: Completed applications must be received by: 9th January 2019