Procurement Officer - 6 months fixed term contract

Job title: Procurement Officer

Employement: Médecins Sans Frontières - Belgium

Deadline for application: 9-October-2018

Contract: 6 months contract (possible renewal)

Introduction about MSF:

Médecins Sans Frontières (MSF)  is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centers, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

Main Objective of the position:

Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance

Accountabilities:

Planning and supervising the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:

- Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy

- Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplier" data: price, availability, quality, lead time

- Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors

- Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department

- Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings

- Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

- Performing delegated tasks according to his her speciality and as specified in his/her job description

Requirements:

Education: degree in Business, or Engineering, or Medical background

Experience: at least 1 years of previous experience in supply chain activities related jobs 

Technical skills: Able to analyse a market (local). Knowledge of negotiation/consultation techniques. Knowledge of supplier's evaluation techniques. Capacity to translate requirements into sourcing strategy. Able to write complex contracts with suppliers. Able to use supply software with regards to their activity. Able to collect indicators and to analyse them with regards to their activities

All applicants must submit an updated CV and a Cover Letter to the email address: msfocb-beirut-devmanager@brussels.msf.org. In the email subject, please write your name followed by “Procurement Officer”. Only shortlisted applicants will be contacted.

DEADLINE: Applications must be received by 9 October 2018