Project Coordinator Support

Main Purpose

Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

Accountabilities

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally.
• Monitoring, analysing, and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments.
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

MSF Section/Context Specific Accountabilities

• Representing  MSF in external engagements as requested, participating in interagency and cluster meetings in the South of Lebanon, and maintaining accurate minutes of these meetings.
• Documenting security incidents in the logbook for the South Beirut & South Lebanon and conducting analyses as necessary.
• Providing support during the annual project review as needed, and preparing analytical reports addressing any contextual changes.
• Contributing to the project's situational report on a monthly basis.
• Reinforcing applying security Sops and guidelines at the project level.
• Conducting context/security briefing for the newly recruited staff (national and international).
• Assisting by facilitating training sessions at the project level whenever requested.
• Identifying and maping local humanitarian actors, stakeholders, and authorities in the Bekaa region, ensuring the database is regularly updated, maintain an updated contact list
• Communicating with authorities daily to guarantee staff safety prior to their departure to the location, and providing them with ongoing security updates.
• Evaluating security concerns for any new locations introduced within the project, making sure you brief the team well.
• Exhibiting flexibility within the project by undertaking any assigned tasks.

Requirements

Education

• University Diploma Level, preferably in the field of Social Science  (Political Sciences, International Public Law, Anthropology, Economics, etc.)

Experience

• Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment.
• Essential: Experience in data collection, reporting and analysis
• Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs.
• Desirable: Management experience

Knowledge & Ability

• Adequate knowledge about the South context and South Beirut including the Palestinian camps dynamics.
• Flexibility to work and support in both locations’ South governorates and South Beirut.
• Essential: English and Arabic, verbal and written.

Competencies

Commitment to MSF’s Principles L2,  Behavioural Flexibility L3,  Stress Management L2, Results and Quality Orientation L2, Teamwork and Cooperation L2