Storekeeper - (60% activity rate)

Main Purpose

The storekeeper will be executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities.

Accountabilities

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, waybill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Assisting the line manager with preparation of the stock reports

MSF Section/Context Specific Accountabilities

• Ensuring proper storage of all medical items in line with pharmaceutical standards and protocols.
• Accurately updating all stock records (manual and/or electronic) immediately after stock movement.
• Participating in regular inventories, including Emergency Preparedness (EPREP) stock.
• Monitoring stock levels and expiry dates; paying special attention to items expiring within 6 months and promptly reporting to the line manager.
• Preparing internal orders for different consumption units (departments, clinics, etc.), ensuring correct packaging and documentation.
• Reporting anomalies or changes in consumption patterns to the line manager.
• Monitoring warehouse temperature and ensuring appropriate storage and transport of cold chain items per MSF protocols.
• Collaborating with logistics to maintain refrigeration and ensure cleanliness of the warehouse.
• Controlling access to the warehouse, ensuring only authorized personnel are allowed.
• Ensuring immediate removal and secured quarantine of expired, damaged, or recalled products.
• Supporting preparation of detailed reports regarding stock status, expiries, and alerts, and submitting them to the supervisor.

Requirements

Education

• Literacy essential
• Desirable secondary education, warehouse management related studies is an advantage.

Languages

• Full proficiency in Arabic and basic English knowledge (A2)

Experience

1-year previous experience in warehouse or similar job preferrable experience in medical stock management.  

Knowledge:

-Inventory and stock management preferable

-Measuring and material handling equipment preferable

-Knowledge in medical stock management is preferrable

Competencies:

-Commitment to MSF’s Principles

-Behavioural Flexibility

-Stress Management

-Results and Quality Orientation

-Service Orientation

-Teamwork and Cooperation