Deputy Head Of Mission

Main Purpose Support the Head of Mission through delegated tasks and responsibilities, manage the day-to- day functioning of the capital office and team, ensure contacts with local authorities, in order to contribute to the optimal functioning of the mission.  The Deputy Head of Mission replaces the Head of Mission in his/her absence.    Accountabilities   The Head of Mission can delegate ad hoc any responsibility to the Deputy Head of Mission depending on the dimension of the mission, and taking into consideration sustainability in the treatment of different dossiers. Below there is a non exhaustive list of the responsibilities that in general the Deputy Head of Mission may undertake. - Upon request of the HoM, represent MSF at all levels (local government authorities, media and other institutions in the country, other MSF sections, etc) to negotiate terms of collaboration, defend MSF positioning, principles and values. Legal representation is not delegable unless legally backed up (powers of attorney, etc.) - Participate in the definition, monitoring and analysis of all aspects of MSF projects in the country / mission in accordance with MSF operational strategies, namely Participate in the analysis of the social, political and humanitarian situation of the country, the consequences of a potential MSF intervention, evaluating the risks undertaken by MSF in the field. Participate in the definition of the programs in terms of objectives, activities, indicators, financial, material and human resources needed. Support the Head of Mission in the preparation of project proposals and project reports for donors. Provide support to all project coordinators in project management, preparation of project reports Supervise the organization and planning of the Capital team and Project Coordinators’ work, defining the mission’s decisional procedures and establishing information flows between the capital and the field. - Provide support to the HoM in HR management, namely: Participate in the induction of the new staff, ensuring they are properly briefed on the context, Check the well-being of MSF team particularly their stress levels, as well as adequate living conditions Provide individual follow up to the Management Coordination team (guidance, support, advice and appraisals, identification of training needs, debriefings and end of mission evaluations )   Participate in the definition of the mission’s security policy and check compliance of security rules, maintaining a network of information allowing the monitoring of developments in risks and threats.   MSF Section/Context Specific Accountabilities   Set-up the referral system – Responsible for the assessment of local health structures and drafting of the referral policy / Assesses the cost of this system and is responsible in designing the budget for referrals as well as the draft agreements / Follow’s up on the referral system functionality and proposes improvements when needed Networking – Liaisons with  local  actors (NGOs, health facilities) in order to ensure up-to-date context information and looks/proposes set-up for collaboration opportunities Health Information System – Responsible for the implementation of the data collection (Electronic Medical Record, e-Health, m-Health) and involved in the data analysis Context monitoring – Makes periodic reports regarding the context in Lebanon as designed in collaboration with the HoM and is responsible to follow-up and explain the key indicators Involved in the needs assessment – In collaboration with the Coordination team participates in the development of the country strategy Supports HoM for negotiation and  representation