Field Admin Hr Assistant

 Main Activities: Office Administration 1.    Management of Contracts Follow-up all contracts and agreements in the project: staff employment contracts, consultancy agreements…etc. Ensures that all contracts are validated by coordination and that they follow the validated templates before they are signed. Assists in maintain and monitor the day to day running of the office. Assists in setting up a proper filing and archiving system.  2.    Management of Recruitment Responsible for the Administration of recruiting new members of staff by ensuring the professionalism in the recruitment procedures for all positions (med, log…) in cooperation with the Field Coordinator. Hires the personnel following all MSF procedures. Inform coordination of recruitment plans and new recruitments  3.    Management of National Staff Implement and then monitors the application of the internal regulation articles (work schedule, disciplinary process, social, extra hours, leaves…) Responsible for disciplinary process in coordination with the HRCo and Field Co. Ensures the implementation of all the staff-related policies: Health policy, Evaluation, Training, etc. Responsible for keeping records and updating the individual files of the national staff: ID sheet, job description, contract, leaves, medical expenses, evaluation schedule, trainings and salary increments. Assists in the daily management of the national staff. Responsible for the Admin Fin briefing and debriefing of the employees, the internal regulation, contract, job profiles, etc. Responsible for Daily worker Management: monitors time sheet records, number of days worked,   Translate documents Arabic / English as required Taking meeting minutes as required    4.    Budgetary control Support the Field Coordinator in the review and management of the project budget (budget vs. actual) and reports any problems or concerns to the Field Coordinator and HRCo.   Finance management Support the finance of Chatila Cover for the finance position while on sick leave or holiday Check that the cash flow is manage well and support when needed   Reporting Prepares the monthly HR-Fin Reports Update of organigram and contact list monthly sent to Coordination