Fin/hr Assistant

MAIN OBJECTIVE OF POSITION This position is for MSF project activities in Bekaa. This is NOT recruitment for the MSF Hospital in Bar Elias. Hospital recruitment is not expected to start until May/June 2017 and will be communicated before. Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources. ACCOUNTABILITIES          Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests. Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. Make all administrative information available to the staff (posting, meetings, etc.) Classify and prepare all accounting pieces as requested by the Administration Manager. File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request. Follow up on NSSF registration and health insurance of national staff Responsibility over petty cash box, performing cash transactions and reconciliation, verifying supporting documentation, and maintaining records according to MSF standards and local finance policies. Additional tasks assigned by the administration manager (e.g. bank reconciliation).  Essential Criteria Minimum 2 years of working experience in relevant jobs Diploma or professional qualification in accounting / finance / business / administration Fluent in English and Arabic (written and spoken) Computer skills (good command of MS Office, in particular Excel and Word) with Writing capabilities Organisation skills and detailed-oriented.  Desirable Criteria Desirable experience in MSF or other NGOs  Competencies Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioural Flexibility L2 Commitment to MSF Principles L2 Stress Management L3