Hr-Coordinator Assistant

Drafting of letters and documents upon request Keeps record of all the outgoing and incoming mail Make hotel reservations and other travel related bookings. Take minutes of the meetings Translate the documents from English to Arabic and from Arabic to English. Despatch the letters/documents upon request Distribute the post/couriers received to the concerned person Arrange for sending the DHL toEuropewhen necessary. Ensures that all contracts are validated by coordination and that they follow the validated templates before they are signed. Follow-up all contracts and agreements in the project: lease agreements for houses, office, clinic, staff employment contracts, consultancy agreements, insurances, etc. Keep all original contracts at the Coordination and file copies at the project level.        Assists in maintain and monitor the day to day running of the office. Assists in setting up a proper filing and archiving system and file accordingly all administration, financial, legal, and logistical or other documents. Takes initiatives, which aim to improve the administrative management of the mission, after approval of the HRCo. Implement and then monitors the application of the internal regulation articles (work schedule, disciplinary process, social, extra hours, leaves…) Ensures the implementation of all the staff-related policies: Health policy, Evaluation, Training, etc. Responsible for keeping records and updating the individual files of the national staff: ID sheet, job description, contract, leaves, medical expenses, evaluation schedule, and salary increments. Assists in the daily management of the national staff. Participates in the Admin briefing and debriefing of the employees, the internal regulation, contract, job profiles, etc. and translate to Arabic. Responsible for Daily worker Management: monitors time sheet records, number of days worked. Prepare monthly salary sheets, calculate taxes, provident fund and over time and record it in Homere for the coordination and the project Monthly report concerning the staff follow-up. Is responsible for the Homere software: ensures that the database is perfectly filled-in and updated, and reflects the paper filing. Participates in the monthly Homere report sent to HRCO.   Prepares the monthly HR Reports Update of organigram and contact list monthly sent to HRCO. Update the tracking sheet of administration premises including rent contracts, etc