Medical Storekeeper

Main purpose   Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock in line with supply requirements and following recommended conditions (temperature, humidity, etc.) under the supervision of the Warehouse Supervisor and in collaboration with the logistics/ supply team Accountabilities   Supervise material orders and dispatching in order to ensure rational use. Receive orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes: Ensure correct fill in entries on the stock cards and software (MSR) Prepare orders of the different consumption units (departments, wards, other), ensuring the packaging and proper dispatching, reporting any anomalies or changes in consumption patterns to the line manager. Also inform the line manager as soon as stock reaches alert limit. Pack (according to transport means), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the line manager’s instructions Carry out or participate in regular inventories including EPREP stock. Report missing material/ damage/ robbery. Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). Control warehouse facilities in order to ensure materials good keeping conditions. It includes: Monitor temperature in the warehouse and ensure that products requiring cold chain are suitably stored and transports received and prepared appropriately according to MSF Supply and Cold Chain protocols Ensure cleanliness of premises (stock pharmacy). Maintain refrigerating equipment in close collaboration with the logistics department.. Follows up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Make a report and submit it to the supervisor. Assist the line manager with preparation of the stock report (MSR) Responsible for monitoring the store temperature and ensure Cold Chain items are stored in an adequate temperature Specific Activities (linked to the context) Prepare the shipping note, as well as a copy of the freight document for international shipments, complete the delivery note and send a copy to the office the same day. Complete the reception, matching the PO with the invoice and recording on it the number stated on the PO for each item. If stock management is computerised, complete all the tables for monitoring stock movements and despatching (MSR). Assist the line manager with preparation of the monthly stock report. In conjunction with the line manager, perform physical stock counts in accordance with the frequency defined with the technical adviser. Carry out various maintenance tasks (e.g. setting up racks). Ensure that the warehouse is kept in good condition (cleaning). Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse. Perform any other tasks, as requested