Mission Pharmacy Manager

This role will require you to define, implement, coordinate and supervise all pharmacy related activities in the Mission, according to MSF standards and values, the Medical Coordinator's instructions and national and international laws and regulations, in order to ensure the quality and proper organisation of medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical coordinator, the correct use of medicines and medical material. Accountabilities include: Support HoM and MedCo in representing and defending MSF’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while accomplishing national laws and regulations and following MSF protocols. Ensure a close follow up of the National Drug Supply particularly in projects where MSF is working in conjunction with MoH Support and participate in all drug and medical material supply processes and facilitate correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects avoiding expiries/overstocks and stock-outs and ensuring its overall efficiency and effectiveness: Collecting and analyzing stock indicators according to physical records and logistic software (stock levels, pre-stock-outs, over-stocking, donations, expired products, not moving stock disposal) across different projects and together with the medical coordinator take corrective decisions when necessary. Function as technical Pharmacy support regarding all questions related to pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc Regular technical visits to project sites to ensure appropriate follow-up of activities and management of field pharmacies. Responsible for follow-up of loans/donations and management of expired medications according to MSF procedures (and national legislation in case of expired drugs). Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators. Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Ensure appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation and permit traceability for these specific products. Support the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits Support the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to approval of Section Pharmacist. Ensuring the proper disposal of drugs and medicines according to MSF Safety standards and waste management protocols, and to national and international legislation. Is responsible for the good maintenance of all drugs and equipment in the pharmacies. In close collaboration with Logistics Department, supervise storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Supervise the running of the pharmacies across the mission, ensuring the proper implementation of MSF protocols, procedures and dispensing practices to be followed by all staff, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products in terms of hygiene and security. Note; for OCA, and for OCB in case of integration of medical stock under the supply,this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of same Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. For OCA, and for OCB in case of integration of medical stock under the supply,this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures Ensures that all inventories of drugs and medical devices exist and are updated, and participates in reporting according to MSF guidelines (SitReps, medical statistical reports, etc.) Report on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns