Site Supply Referent

Main Purpose   Propose and guarantee an effective and efficient site supply support (project or capital) and coordinate the implementation of all supply standards in accordance with the MSF protocols, policies, processes and standards.    Manage hierarchically and functionally a supply HR setup: Assistant Site Supply Referent, any Supervisor (supply, procurement, warehouse, transport & customs) and Officer at site level (project or capital). Accountabilities   Participates actively in the definition and update of the site (project or capital) annual planning and budgets through the definition/revision of the site supply support. Defines and revises the site supply ssupport together with the project team through the Logistics Team Leader according to the site’s context and the operational needs, in line with MSF’s protocols, policies and standards; and ensures its implementation, monitoring and evaluation Defines the HR set-up related to supply (team sizing, organization charts, job descriptions, division of roles, tasks and responsibilities), manages the site supply  team   (hierarchically and functionally) and participates in the selection, the follow-up, the support (training-mentoring-coaching), the evaluation and the development of the staff supervised. Ensures the stability of the supply activities within regular and emergency intervention of the site; proposes strategic adjustments and resources (re)allocation when needed. Organizes and guarantees the standardization of order, procurement, transport and delivery management. For warehouse management (including Eprep) focus on medical stocks and their interactions with the distribution points. Manages sub-sites visits on regular basis to offer a permanent support to the direct and indirect site supply stakeholders. Offers a permanent technical support to the supply teams as well as to all other departments in the site (Ops, Med, Log, Fin, HR, , …) Assess, measures and reports, to the Project Team, the implementation of the overall site supply chain management and, as a permanent guarantor, ensures an efficient supply administration by providing adapted supply processes, procedures and tools to support the different activities. Validates the use of the supply related third parties (suppliers, transport companies, freight forwarders...) proposed by his/her assistant, the supply and procurement supervisors together with the technical referents when needed.