DEPUTY HR COORDINATOR

Accountabilities:

The HR Coordinator can delegate ad hoc any responsibility to the Deputy HR Coordinator, depending on the dimension of the Mission. Among others, the Deputy HR Coordinator could:

• Participate in the Human Resource planning, implementation and monitoring in the mission to properly achieve the mission’s objectives and respond to needs that may arise, particularly:
• Participate in the definition of job profiles, and the mission set-up in terms of HR needs
• Participating in the project opening and closing and its timeframe from HR perspective.
• Provide support to field teams in order to guarantee good performance and management.
• Provide support to field coordinators, field Administration Managers and other supervisors in all HR related issues, provide technical support ensuring they understand and apply HR management policies and tools.
• Provide support in the legal, administrative HR management of the mission, for both national and international staff , on issues related to Labour law, contracts, salaries, social security, labor relations, health insurance systems, etc
• Check together with HRCo the living standards of international, regional, delocalized staff and help monitoring international staff’s movements (visas, tickets, etc)
• Participate in the selection and recruitment processes, as well as in the induction programmes and welcome briefings/sessions in order to recruit and prepare the most suitable candidates for the mission
• Participate in the identification of staff development , training needs / potential to promote the professional growth of people within the organization.
• Report to the HRCo on the implementation of HR policies in the field as well as of any incidents / problems that may arise and make proposals to improve HR management in the field.
• Support HRCo in the overall administration of the Mission.
• Represent MSF in meetings with Authorities and other NGOs for issues related to HR and Administration, at the request of the HRCo.

Support HRCo in all reporting tools under his/her responsibility.

MSF Section/Context Specific Accountabilities:

• Follow up the implementation of the HR strategy.
• Follow up and implement the recommendations of the HR Audits – ensure good archiving, documentation and HR Best practices in accordance to MSF standards.
• Ensure the follow up of a legal library in the mission.
• ensure the networking and relation building with the authorities namely General Security (GS), Ministry of Labour (MoL), National Social Security Fund (NSSF)

Requirements:

Education

Essential University degree or further specialization in HR management.

Experience

• Essential experience in HR Management positions (minimum 2 years).
• Desirable experience in MSF or another NGO’s (minimum 2 years).

Languages             

Mission language essential, local language desirable.

Knowledge

Essential computer literacy (word, excel and internet)

Competencies

• Strategic vision.
• Leadership.
• People Management.
• Planning.
• Teamwork.