FIN HR ASSISTANT – Wadi Khaled, Akkar – MATERNITY LEAVE

Scope of responsibility:

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

-Function responsibilities include:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

-Specific activities:

•     Manage and update all personnel files (including the HR database) to ensure accuracy, compliance, and on-time payments and facilitate all HR processes

•     Generate staff pay slips monthly, final pay slip, and employment certificate at the end of a contract to meet legal requirements while defending MSF’s interests

•     Make all HR and administrative information available to staff (internal regulations, posting, meetings, ...)

•     Assist Project HR/FIN manager in meetings and other activities upon request

•     Support and aid in the recruitment process, including supervising tests

•     Participate in the organization and conduction of training sessions

•     Provides a standardized and well-prepared induction & exit process

•     Assist in the advisory of supervisors on all HR-related tasks, including shift and holiday planning, appraisal, and contract follow-up

•     Support the Project Management Team in the planning of HR operational needs and the associated budget

•     Follows up on the cost of living regularly

•     Assist with payments and fully encode all transactions in the proper accounting register

•     Manages cash box and performs regular reconciliation on all accounts

-Experience required:

• Essential: Previous working experience of at least two years in relevant jobs.

-Languages:

• Essential: Fluency in English and Arabic languages.
• Desirable: Knowledge of the French language.

-Essential required qualification:

• Essential: Finance, Business, or Administration related diploma.
• Desirable: Bachelor’s degree in business administration HR or Finance concen-tration..

-Knowledge:

• Essential: Advanced computer literacy
• Essential: Proficiency in using MS-office application (including but not limited to Word, Excel, PowerPoint, Outlook, …)

-Personal qualification:

• People management and Development
• Commitment to MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation

Only selected applicant will be contacted for a test and an interview if successful.