Finance Assistant – Hamra – 100%

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international medical humanitarian organization created by doctors and journalists in 1971. Today, MSF provides independent, impartial assistance in more than 60 countries to people whose survival is threatened by violence, neglect, or catastrophe, primarily due to armed conflict, epidemics, malnutrition, and exclusion from health care or natural disasters. MSF in Lebanon currently has 2 projects mainly on primary health care and mental health, in Nabatiyeh and the Bekaa valley.

MSF is committed to achieving diversity, equity, and inclusion within its workforce irrespective of gender, nationality, disability, sexual orientation, culture, religious and ethnic backgrounds. All job applications will be treated in strictest confidence.

• Starting date: ASAP
• Type of contract: 9 months, fixed-term contract, 100% Activity rate, renewable. Updated competitive salary package with benefits including allowances, medical coverage, and paid leave.
• Place of work: Hamra, Beirut, Lebanon.
• Salary: LBP 135 460 577

Scope of responsibility:

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives

Accountabilities:

• Implementing cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Processing the payment to suppliers (Cash/Cheques/Transfers) and keep strict on all documentation involved, informing the administration manager of any sort of disparity. Following up with the supplier on receiving and cashing them (Going to suppliers if needed).
• Carrying out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Classifying, preparing, and filing of all accounting pieces in accounting software according to the Finance Guidelines.
• Following up of all expiring rental contract dates and inform the Administration Manager to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting other department the Project Finance Manager in translating documents into local language and assisting in meetings upon request.
• Any other administrative task delegated by the Finance and Accountancy Manager.

Specific activities:

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Preparing due payments (Cash/Cheques/Transfers). Follow up with the supplier on receiving and cashing them (Going to suppliers if needed).
• Ensuring a monthly account report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made, and classifying and filing the accounting documents according to the guidelines.
• Being responsible for the encoding of all accounting transactions in the accounting software including checking the quality of the accounting allocations (correct encoding of salaries, following up and matching of internal transfers and advances, checking invoices and their allocations).
• Following Up on all the lease and service contracts. Classifying all drafted agreement in the Contract Follow Up Tool, updating the figures and checking their validity.

Requirements:

Education

• Essential: Finance, Business, or Administration related diploma.
• Desirable: Bachelor’s degree in business administration or Finance concentration.

Experience

• Essential: Two years of previous work experience in relevant jobs.
• Desirable: Previous work experience with MSF or other local or international non-governmental organizations (NGOs)

Languages                        

• Essential: Full professional proficiency of the English and Arabic languages.
• Desirable: Elementary to limited professional proficiency of the French language.

Knowledge

• Essential: Advanced computer literacy in using MS-office applications (including but not limited to Word, Excel, PowerPoint, Outlook, …)
• Desirable: Basic knowledge of Unifield (MSF accounting software)
• Desirable: Basic knowledge of the local accounting standards, local laws and ERP system knowledge.

Competencies

• Results and Quality Orientation      L2
•  Teamwork and Cooperation           L2
•  Behavioural Flexibility                       L2
•  Commitment to MSF Principles    L2
•  Stress Management                         L3