HR Assistant – Baalbek – 100%

Starting date: October 2020

Type of contract: 100% employment contract - 1 year - renewable

Place of work: Bekaa; current office in Baalbeck

Scope of responsibility:

Execute administrative and Human Resources related tasks to support the Project HR/FIN Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve the project objectives

Accountabilities:

• Manages and updates all personnel files            (including the HR database) in order to ensure accuracy, compliance and on-time payments and facilitate all HR processes
• Prepares employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Draws up monthly pay slips for all staff, and final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests
• Makes all HR and administrative information available to the staff (internal regulations, posting, meetings, etc.)
• Assists the Project HR/FIN manager in meetings and other activities upon request
• Supports and provides assistance to a qualitative recruitment process, including supervising tests and participating in interviews
• Participates in the organization and conduction of training sessions
• Supports a standardized and well-prepared induction & exit process
• Assists in the advisory of supervisors on all HR-related tasks, including shift and holiday planning, appraisal and contract follow-up
• Supports the Project Management Team in the planning of HR operational needs and the associated budget
• Follows up on the cost of living on a regular basis

Education:

• Essential Bachelor’s degree/Diploma in HR, Finance, Business or administration

Experience required:

• Essential previous working experience of at least two years in relevant HR/Admin jobs
• At least a year experience with HR software; Homere an asset.
• Desirable experience with MSF or other INGOs

Languages:

• English & Arabic are mandatory

Knowledge:

• Essential computer literacy (word, excel and internet)
• Basic knowledge about Lebanese Labour Law

Personal qualification:

• Results and Quality Orientation
• Teamwork and Cooperation
• Flexibility
• Ability to work with multi-disciplinary and multi-cultural people
• Open-minded, good communication skills, ability to listen, diplomacy and confidentiality
• Stress management