Pharmacy Supervisor – Hermel

-Starting date: January 2022

-Type of contract: Fixed Term Contract for 1 year, renewable

- Activity rate : Full time 100%

-Place of work: Hermel

- Salary : LBP 2,524,788

Main Purpose:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects.

MSF Section/Context Specific Accountabilities

MSF provides medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our clinic in Hermel offers primary healthcare for children, SRH (sexual and reproductive health), MH (mental health) counseling and mhGAP programme implementation, NCD (chronic disease consultations), PSEC (Patient Support Education and Counseling), Family Planning, HP (health promotion), PoC (point of care rapid lab tests) as well as referrals for specialist consultations in nearby health facilities.

Specific requirement will include and may not be limited to:

• To conduct the practices of pharmacy in an ethical and professional manner with the patient’s best interest in mind respecting their dignity, privacy, confidentiality, individuality and choice as well as due respect to colleagues and the reputation of the organization.
• Adhere to MSF protocols and local regulations.
• Stay updated with OPL and MOPH announcements, recalls, continued education.
• To record all items received, dispensed, damaged and expired on our computer system (Isystock) and to report drug and medical equipment consumption, highlighting unusual patterns
• To forecast future needs, in order to rationalise the consumption and to ensure availability via monthly orders.
• Preforming inventories and stock analysis on monthly bases and communicate with other clinics to circulate stock and prevent/minimise ruptures, overstock and expired items.
• Insuring that the patient understands how to properly use and store the medications as well as to report side effects.
• To follow Good Dispensing Practices and watch for drug-drug interactions.

Requirements

Education

Required:

• Bachelor’s degree in pharmacy
• Authorization to practice from the Ministry of public health
• Registration Certificate from the Order of pharmacists in Lebanon (certified by the OPL not older than 6 months)

 Desirable:

• Credit points for the last year from the Order of pharmacists

Experience

At least 1-year certified work experience as a pharmacy manager

Languages                                       

English fluency at least level B2, and Arabic is essential

Knowledge

Essential computer literacy (word, excel and internet)

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management