Project Coordinator Support - Akkar -100% Activity rate

Starting date: ASAP

Place of work: Akkar

Function responsibilities include:

Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally.

Monitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments.

Assisting in exploratory missions and assessments as needed and participating in the development of security plans.

Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.

Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.

Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.

Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.

Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)

Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

Specific Accountabilities

Compiling security incidents and humanitarian context information monthly for sitrep reports and security log-book.

Conducting cultural briefings (for International Mobile Staff) as part of the new employee induction process.

Regularly updating the Meetings Logbook.

Liaising with local authorities and monitoring access issues in Akkar, providing timely updates to the Project Coordinator (PC).

Reporting personal observations and external actors' insights on MSF activities in the region, contributing to the lesson-learning process and the "Plan of Action", the annual planning exercise.

Requirements

Education    

Essential: bachelor’s degree in public administration, Local and/or international law, Political Science - NGOs Emphasis, International Affairs and Diplomacy, or related fields.

Experience     

Essential: Minimum 2 years of prior experience in and exposure to working in a complex political, security and humanitarian environment.

Essential: Minimum 2 years of prior experience in data collection, reporting and analysis.

Essential: A minimum of previous experience in similar roles within the humanitarian aid sector, whether with local or international NGOs.

Desirable: 1 year of experience in a managerial position.

Languages

Essential: Full professional proficiency in English and Arabic.

Desirable: Proficiency in French at any level.

Knowledge    

Essential: Intermediate to Advanced knowledge in Microsoft Office application (Excel, Word, PowerPoint, and Outlook)

Essential: Intermediate to Advanced comprehension of social media platforms.

Excellent understanding of MSF’s principles and values

Knowledge of and interest in humanitarian issues

In-depth contextual knowledge and analysis skills

High level of knowledge of local culture and customs

Competencies 

Results and Quality Orientation              L2

Teamwork and Cooperation                    L2

Behavioural Flexibility                               L2

Commitment to MSF Principles               L2

Stress Management                                   L3