Coordination Officer

POSITION TASKS AND RESPONSIBILITIES

• Maintain current HR files and databases (Responsible for setting up and maintaining personnel files, including monitoring of probationary periods, absence records, annual leave records etc. Service contract management);
• Perform administrative duties and ensure the documentation of MENA Rosa activities and projects (Responsible for the logistic preparation of MENA Rosa activities and meetings);
• Support in following the implementation of the activities/programs;
• Assist the Coordinator by reading, researching, routing and drafting of all correspondence related to the Secretariat;
• Liaise between the members of the network and the Secretariat and ensure a good communication;
• Compile correspondence and progress reports from the Focal Points on behalf of the Coordinator;
• Maintain the Regional Coordinator's and Project Coordinator’s appointments, travel schedules and accommodations;
• Work closely with the Project Coordinator to ensure that all project documentation and tasks are up to date;
• Maintain a filing system and documents related to MENA Rosa projects and keep record of MENA Rosa’s activities;
• Provide assistance in maintaining MENA Rosa’s online platforms (Facebook, Twitter, Instagram).